Office Services Coordinator

Symmons Braintree , MA 02185

Posted 2 weeks ago


The Office Services role provides logistical and administrative solutions across multiple departments within Symmons.

These tasks will require judgment and interpretation with a high degree of accuracy, task prioritization, outstanding customer service and utilization of technology to be efficient. This role is an integral part to help facilitate our digital transformation journey as we provide better automation, connectivity, and innovation across the organization.

To succeed in this role, you must be deadline oriented with a strong sense of urgency. Thrives in working on multiple tasks and has strong adaptability to change. Ideal candidate will provide suggestions and display confidence in owning tasks. Consciously thinks about all stakeholders and involve the appropriate people in decision-making process.


  • Collaborate with various leadership team members to understand their needs to successfully manage scheduling, logistics and administrative support required.

  • Principal administrative liaison for our remote sales team members and Sales Leaders

  • Coordinate/oversee some of the day to day operations within the corporate offices e.g. meeting event coordination, training coordination, conference services and manage the general tidiness of the corporate offices.

  • Maintains orderliness in all common areas including kitchens, copy area and conference rooms; organizes copy paper storage,

  • Assist with preparing Department Newsletters/Bulletins, Binders, PowerPoint presentations for internal/external meetings etc.

  • Provide logistical and planning support for special events.

  • Update and maintain agency distribution lists, agency communication, Outlook email distribution lists, telephone directory list and act as primary liaison between agency partners and Symmons corporate

  • Assist with daily mail processing and distribution across departments in corporate office and external mailings to remote team members

  • Maintain/updates published employee directory and can assist with org charts compilation

  • Corporate Guests/Vendor management. E.g. manage iLobby guest registration and assist with analytics on guest traffic; Serves as back up for creating and deleting access control badges.

  • Meeting management: Arrange group hotel reservations, schedule meeting rooms and event setup, assist in generating agendas, handouts, ordering meals for attendees. Greet facilitators and provide miscellaneous logistics/administrative assistance

  • Onboarding coordination within departments i.e. scheduling key meetings


  • High School Graduate; College Degree preferred

  • 5+ years previous experience working in an Administrative pool or Executive Assistant role

  • Superior interpersonal and communication skills

  • Consistence, dependability, and accuracy in completing responsibilities

  • Ability to be a team player and have a customer first mind-set

  • Technology savvy with a strong knowledge and proficiency working with Microsoft Office Suite

  • Strong organizational skills with great attention to detail

  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines

  • Excellent written and verbal communication skills

  • Ability to work independently and as part of a team

  • Previous manufacturing experience a plus

  • Previous Salesforce experience a plus

Physical Requirements:

  • Sitting at a workstation utilizing a computer for up to 8 hours a day

  • Standing and/or walking for up to 8 hours a day

  • Ability to lift up to 10 lbs

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Office Services Coordinator