Office Services Coordinator

Symmons Braintree , MA 02185

Posted 2 weeks ago

Overview

The Office Services role provides logistical and administrative solutions across multiple departments within Symmons.

These tasks will require judgment and interpretation with a high degree of accuracy, task prioritization, outstanding customer service and utilization of technology to be efficient. This role is an integral part to help facilitate our digital transformation journey as we provide better automation, connectivity, and innovation across the organization.

To succeed in this role, you must be deadline oriented with a strong sense of urgency. Thrives in working on multiple tasks and has strong adaptability to change. Ideal candidate will provide suggestions and display confidence in owning tasks. Consciously thinks about all stakeholders and involve the appropriate people in decision-making process.

Responsibilities

  • Collaborate with various leadership team members to understand their needs to successfully manage scheduling, logistics and administrative support required.

  • Principal administrative liaison for our remote sales team members and Sales Leaders

  • Coordinate/oversee some of the day to day operations within the corporate offices e.g. meeting event coordination, training coordination, conference services and manage the general tidiness of the corporate offices.

  • Maintains orderliness in all common areas including kitchens, copy area and conference rooms; organizes copy paper storage,

  • Assist with preparing Department Newsletters/Bulletins, Binders, PowerPoint presentations for internal/external meetings etc.

  • Provide logistical and planning support for special events.

  • Update and maintain agency distribution lists, agency communication, Outlook email distribution lists, telephone directory list and act as primary liaison between agency partners and Symmons corporate

  • Assist with daily mail processing and distribution across departments in corporate office and external mailings to remote team members

  • Maintain/updates published employee directory and can assist with org charts compilation

  • Corporate Guests/Vendor management. E.g. manage iLobby guest registration and assist with analytics on guest traffic; Serves as back up for creating and deleting access control badges.

  • Meeting management: Arrange group hotel reservations, schedule meeting rooms and event setup, assist in generating agendas, handouts, ordering meals for attendees. Greet facilitators and provide miscellaneous logistics/administrative assistance

  • Onboarding coordination within departments i.e. scheduling key meetings

Qualifications

  • High School Graduate; College Degree preferred

  • 5+ years previous experience working in an Administrative pool or Executive Assistant role

  • Superior interpersonal and communication skills

  • Consistence, dependability, and accuracy in completing responsibilities

  • Ability to be a team player and have a customer first mind-set

  • Technology savvy with a strong knowledge and proficiency working with Microsoft Office Suite

  • Strong organizational skills with great attention to detail

  • Strong multi-tasking and prioritizing skills with the ability to meet deadlines

  • Excellent written and verbal communication skills

  • Ability to work independently and as part of a team

  • Previous manufacturing experience a plus

  • Previous Salesforce experience a plus

Physical Requirements:

  • Sitting at a workstation utilizing a computer for up to 8 hours a day

  • Standing and/or walking for up to 8 hours a day

  • Ability to lift up to 10 lbs

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Environmental Services Aide Per Diem Weekends Some Weekday Hours Available Braintree

Encompass Health

Posted 2 days ago

VIEW JOBS 3/24/2019 12:00:00 AM 2019-06-22T00:00 Encompass Health Rehabilitation Hospital of Braintree The Environmental Services Aide maintains a clean, sanitary, and safe environment in all areas of the Hospital in accordance with our quality standards, as well as local, state and federal regulations. Job Code: 100077 License or Certification: - N/A Education, Training and Years of Experience: - High School diploma or GED preferred - Previous housekeeping experience preferred Machines, Equipment Used: - High duster, vacuum, mop, spray bottles, floor polisher, linen carts, trash carts - General office equipment such as telephone, copy machine, fax machine, calculator, computer. Physical Requirements: - Good visual acuity and ability to communicate. - Ability to lift a minimum of 50 pounds on a regular basis and ability to push/pull a minimum of 50 pounds, which includes lifting, pushing and/or pulling equipment, supplies and tools. Reasonable assistance may be requested when lifting pushing and/or pulling are undertaken that exceeds these minimum requirements - Ability to withstand prolonged standing and walking. - Ability to reach, stoop, bend, kneel and crouch. Compliance: - Adheres to the company's Standards of Business Conduct. - Maintains current licensure and/or certifications, if applicable. Skills and Abilities: - Ability to speak, read, write, and communicate effectively. - Ability to coordinate, analyze, observe, make decisions, and meet deadlines in a detail-oriented manner. - Ability to work independently without supervision. Environmental Conditions: - Indoor, temperature controlled, smoke-free environment. Occasional outdoor exposure. - Exposure or potential exposure to blood and body fluids may be required. - Exposure to cleaning solvents & chemicals - Handicapped accessible. - May work under stressful circumstances at times. Proficiency or Productivity Standards: - Meets established attendance standards. - Adheres to hospital/department dress code including wearing ID badge. - May be required to work weekdays and/or weekends, evenings and or night shifts if needed to meet deadlines. - May be required to work on religious and/or legal holidays on scheduled days/shifts. - Will be required to work as necessary during disaster situations, i.e., before, during or after a disaster. - May be required to stay after workday to assist after a disaster situation until relief arrives. - May be required to perform other duties as assigned by supervisor. Address: 250 Pond Street, Braintree 02184 Shift: Day Job Job ID: 1914145 Encompass Health Braintree MA

Office Services Coordinator

Symmons