Office Services Coordinator

RSM Rochester , NY 14618

Posted 3 months ago

Office Services Coordinator Scanner

Seasonal: 2/10/2020 4/15/2020

Full Time

Days of Week: M-F

Hours per day/Schedule:

  • 8:00 a.m. - 5:00 p.m., M-F (The hours needed each day may flex up or down based on daily work flow
  • REQUIRED: Rotating Saturdays from February 29th, 2020 - April 11th, 2020

In this position, you will be responsible for administrative support within the Tax group. This is an opportunity to work with a dynamic group of motivated professionals at various levels from Partner to Associate and an excellent opportunity to showcase your strong technical and customer service skills.

Qualified candidates will possess the following:

  • High School diploma or GED

  • Experience utilizing office technical tools, including office scanners, printers, label machines and copiers

  • Demonstrates a working knowledge of the technology tools required within assigned responsibilities

  • Effective organization and time management skills

  • Strong verbal and written communication skills

  • Ability to manage multiple tasks

  • Strong attention to detail

  • Basic Microsoft Office Skills

  • 0 to 2 years of related office experience


  • Assist with scanning of tax workpapers for our clients.

  • Answer phone calls, greet clients and sign for deliveries as needed.

  • Assist with the assembly of tax returns.

  • Assist with unpacking office and kitchen supplies.

  • Type letters; prepare labels and other general admin.

  • Assist administrative staff with facility related items (copier, etc.).

  • Fill printers with paper and keep track of office supply inventory.

  • Assist with employee luncheon set up/clean up.

  • Forward incoming faxes from Outlook.

  • Assist with off-site record retention.

  • Set up conference rooms for webcasts held in the office (connect screen, login computer, print handouts, etc.).

  • Use postage meter and take stamped mail to mailbox.

  • Ship UPS packages and certified mail as needed.

  • Type client letters as requested by partners and staff.

  • Fold and stuff confirmations for audit staff.

  • Create Avery tabs and address labels for large tax returns.

  • The tax department will also be giving this individual other tax related projects.

  • Other duties as assigned.

You want your next step to be the right one. You've worked hard to get where you are today. And now you're ready to use your unique skills, talents and personality to achieve great things. RSM is a place where you are valued as an individual, mentored as a future leader, and recognized for your accomplishments and potential. Working directly with clients, key decision makers and business owners across various industries and geographies, you'll move quickly along the learning curve and our clients will benefit from your fresh perspective.

Experience RSM US. Experience the power of being understood.

RSM is an equal opportunity/affirmative action employer. Minorities/Females/Disabled/Veterans.

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Office Services Coordinator