Fox Rothschild LLP is looking for an Office Service Clerk in our Dallas office. Job functions for this position include but are not limited to:
Maintains and secures records in accordance with established Firm policies and procedures.
Receives and processes files for central filing and off-site storage. Assembles files in chronological order, and maintains a neat and orderly file room.
Researches the location of folders and documents upon the request of IMC management.
Assists in the conversion of any incoming lateral client/matter files into the Firm wide records management system.
Manages the inventory of files in offsite storage and facilitates all transfers by indexing and overseeing the pick-up of boxes.
Handles file retrieval requests via RIM application, phone or email for central file room and off-site storage.
Maintains records equipment, materials and supplies and informs the IMC department of any supply needs or equipment repairs.
Regularly works with standard file boxes weighing up to 40 pounds.
Assists in the implementation of future records initiatives including software and process changes.
Backs up the other Office Services Clerks assisting with mail, copying/scanning/faxing and other office services.
Assists with Receptionist duties and other Administrative duties as assigned.
High School Diploma - Prior experience in law firm records preferred.
Ability to handle lifting of file boxes weighing up to 50 lbs.
Prior office clerical experience with photocopying, faxing and scanning.
Ability to write, read and edit documents.
Microsoft Office and any RIM software applications, Elite, LegalKey, Interwoven, etc. is also helpful.
Professional appearance and team player.
Strong communication skills.
This job description is not an exhaustive list of all functions that the employee may be required to perform and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.
EEO m/f/vet/disabled/sexual orientation/gender identity