Office Services Assistant Chicago

Alixpartners Chicago , IL 60602

Posted 4 months ago

Office Services Assistant Chicago

In this role on AlixPartners' Corporate Services team, you will provide support by assisting with the daily operations and organization of the office. The ideal candidate will be a customer service minded professional who is able to handle a variety of office support tasks and work diligently in an organized and efficient manner.

The Office Services Assistant is a full-time role located in Chicago, IL, reporting to the Office Manager. Paid relocation is not available for this position.

Key Responsibilities:

  • Organize and maintain office supply and snack supply inventories for the Chicago Office.

  • Distribute and organize incoming/outgoing US and International Mail, Express Mail and Interoffice Mail. Distribute morning newspapers.

  • Maintain Kitchen, Conference rooms, hoteling offices and related areas. Responsibilities include:

  • Perform kitchen cleaning, maintain kitchen supply inventory, stock shelves, refrigerators, make coffee and empty/fill dishwashers

  • Set up conference rooms for meetings, including catering and post-meeting clean up

  • Light maintenance and housekeeping duties within the office such as spot cleaning carpet, changing light bulbs and lifting small to medium size boxes, etc.

  • Conduct maintenance walkthroughs and make necessary repairs throughout the office

  • Perform back up duties for reception.

  • Additional responsibilities as identified.

Qualifications/Requirements:

  • High School Diploma or equivalent required

  • Minimum of 1 year of experience in an office environment highly preferred

  • Strong organizational skills with meticulous attention to detail are essential as well as good time management skills and an ability to handle multiple tasks

  • Exceptional customer service and interpersonal skills with an ability to interact effectively and professionally with internal and external customers at all levels

  • Effective problem-solving skills

  • Thorough knowledge of Microsoft Word, Excel and Outlook

  • Ability to be discreet and handle confidential, sensitive information

  • Flexible and adaptable when procedures change, or urgent situations arise

  • Ability to lift 15 pounds

  • Ability to work full time, overtime as needed, in a dynamic office environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the work day

This description is not designed to encompass a comprehensive listing of required activities, duties or responsibilities.

AlixPartners is a results-driven global consulting firm that specializes in helping businesses successfully address their most complex and critical challenges. www.alixpartners.com

In addition to a positive workplace, the firm offers a competitive compensation package including an excellent benefit program (health, vision, dental, disability, 401K, tuition reimbursement).

All qualified applicants will receive consideration for employment without regard to among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, (age), status as a protected veteran, or disability. AlixPartners is a proud Silver award-winning Veteran Friendly Employer.

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

#LI-KL1


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Office Services Assistant Chicago

Alixpartners