Office Services Aide I

Position Title Office Services Aide Department Human Resources/Payroll Department Summary

The Human Resources/Payroll Department is responsible for the administration and implementation of University Personnel Policies and Procedures.

The incumbent in this position primarily develop training materials for various HR/PR tasks. Strong technology skills are desired.

General Job Description

Job description may include routine duties with no prior experience needed to be able to perform. May involve a modest degree of responsibility and judgment. Routine data entry; Answering phones; Making copies; Greeting customers; Taking messages; Managing confidential information; Maintain regular attendance; and, Perform other job duties as assigned.

Specific Duties

The incumbent in this position will be responsible for:

• Develops draft letters, reports, forms, organizational charts, flow charts, presentations, memos, worksheets, etc.

• Serves as front office point of contact to greet visitors and provides exceptional customer service

• Answers phone inquiries, screens calls, takes messages, and directs calls to appropriate personnel

• Receives, sorts, and distributes departmental mail and other documents

• Maintains confidentiality

• Data entry

• Answers routine questions

• Scans and indexes various documents into information systems

• Copies, collates, and files various documents

• Faxes various documents

• Shreds various documents

• Prints various documents

• Keeps printers and photocopy machine stocked with paper

• Maintains regular attendance

• Performs other duties as assigned

Minimum Qualifications

Education: College student at NMHU enrolled with a minimum of six (6) credit hours. High school diploma or GED. Experience: None

Preferred Qualifications Physical Demands

Frequently: Standing, Walking, Bending, Squatting, Kneeling, Repetitive hand motion, Prolonged use of computer. Occasionally: Lifting a minimum of thirty (30) pounds, Climbing.

Hourly Rate 12.00 hour Preferred Work Schedule Monday, Tuesday, Wednesday, Thursday, Friday Employment Term Fall

• 2023, Spring, Break

• 2023 Work Location/Campus Center Las Vegas, NM Campus

Posting Detail Information

Posting Number S0126P Desired Start Date 10/07/2023 Position End Date (if temporary) Job Posted Date 09/25/2023 Job Posting Close Date Special Instructions Summary

The Highlands Career Services Center, located in the Felix Martinez Building, Room 230, provides assistance with your on-campus job application, cover letter, resume, interviewing strategies, as well as offer suggestions on student jobs that are related to your academic major, career interests, and skills. The Career Center offers free services to all NMHU students and alumni via in-person, online at www.nmhu.edu/careerservices, or by calling (505) 454-3048 or emailing careerservices@nmhu.edu. to schedule a phone session or Zoom video conferencing session.

EEO Statement

New Mexico Highlands University is an affirmative action, equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identiy, national origin, age, veteran status, disability, or any other protected class. We are committed to the University values of diversity, accessiblity, excellence, and responsiveness. For disabled access or services call 505-454-3242 or email hr@nmhu.edu

Quick Link https://nmhu.peopleadmin.com/postings/2508

Posting Contact Information

Contact Person Shea Hoffman Contact Person's Job Title Senior Administrative Assistant Contact Person's Phone 505.454.3308 Contact Person's Email smhoffman@nmhu.edu