Office Services Administrator

Halstead Property, LLC New York , NY 10003

Posted 3 days ago

Halstead Manhattan is one of the largest and most visible residential real estate brokerage firms in New York. Headquartered at 499 Park Avenue, the firm has 1,200 sales and rental agents throughout prime retail offices in New York, New Jersey and Connecticut. Halstead Property boasts seven offices in Manhattan including the Upper East Side, Upper West Side, East Side, SoHo, Greenwich Village, Harlem and Washington Heights as well as six offices in Brooklyn. In addition, Halstead has offices in Riverdale, the Hamptons, Metro New Jersey, the Hudson Valley and Fairfield County, Connecticut.

JOB DESCRIPTION

Admin Duties

  • Assist Agents with typing, copying, filing
  • Data Entry - Listings
  • Reception relief coverage
  • Assist with Marketing requests and some social media duties
  • Processes daily outgoing mail
  • Assist the office manager with the day to day functions

Office/Facilities Admin

  • Monitor supply levels and restock facilities
  • Routine Maintenance
  • Maintaining and updating Window Displays weekly
  • Occasional errands
  • Maintain the front of the office

Requirements

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Professional and courteous demeanor with strong communication, customer service and interpersonal skills required.
  • Must be proficienct with MS Office products including Word, Excel, Access, Power Point, PDF Converter, and Outlook.
  • Quick learner, team oriented candidate
  • Must be able to maintain the highest level of confidentiality and sensitive material
  • Understands how to prioritize work and multi-task

Benefits

Halstead Manhattan, LLC and all of it's affliates is an Equal Opportunity Employer

See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Office Services Supervisor Administrative Services

Nycedc

Posted Yesterday

VIEW JOBS 11/16/2018 12:00:00 AM 2019-02-14T00:00 Our Vision: To make New York City the global model for inclusive innovation and economic growth, fueled by the City's diverse people and businesses. Our Mission: To create shared prosperity across New York City's five boroughs by strengthening neighborhoods and growing good jobs. Your Role: The Office Services supervisor is responsible for coordinating and overseeing the day-to-day operations of the Mailroom, Copy Room, and Reception team. This position requires attention to detail and a level of sensitivity to urgent matters. The position also calls for flexibility, excellent interpersonal skills, coordination, and the ability to work well with all levels of internal management and staff, as well as external clients and vendors. Essential Duties & Responsibilities: * Set schedules for the team to ensure all shifts are covered. * Manages the Office Aide staff including: determining workload, delegating assignments, training, monitoring and evaluating performance * Coordinates and assigns the Track-it work orders and ensures that they are being closed daily. * Performs general departmental office support duties including processing mail, photocopying, scanning, maintaining departmental files and records. * Manages all outside messenger, courier, and private courier services. This includes record keeping and invoice payment request preparation. * Responsible for the operation and maintenance of all mail room and copy room equipment (e.g. Pitney Bowes Postage Machine, Arrival software and hardware, all copiers, and binding equipment) and assists in the procurement process of such equipment. * Distributes, maintains, and re-stocks the supply closet inventory. Coordinates with the purchasing team with the ordering of supplies. * Tracks and provides monthly reporting for mailroom and copy room systems (e.g. Arrival, Pitney Bowes postage, Track-it work orders). * Assists in analyzing and standardizes various office services processes and procedures to improve efficiencies. * Ensures that all City government and NYCEDC policies/procedures are adhered to Other Responsibilities: * Provides administrative and logistical support to department staff * Provides support to the Facilities team * Anticipates and resolves problems as they arise * Adapts well to changing priorities and circumstances * Ability to work overtime as needed * Other duties as assigned Minimum Qualifications: * High School Diploma or equivalent is required * 3-5 years of administrative and supervisory experience * Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint * Demonstrated interest in promoting innovation in management and in learning new computer tools * NYS Driver's License * Ability to work in a team environment * NYC residency within 180 days of hire About NYCEDC: New York City Economic Development Corporation is the City's primary vehicle for promoting economic growth in each of the five boroughs. NYCEDC's mission is to stimulate job growth through expansion and redevelopment programs that encourage investment, generate prosperity and strengthen the City's competitive position. NYCEDC serves as an advocate to the business community by building relationships with companies that allow them to take advantage of New York City's many opportunities. Additional information on NYCEDC can be found by visiting http://www.nycedc.com/. Nycedc New York NY

Office Services Administrator

Halstead Property, LLC