Office Professional IV

Position Title Office Professional IV Working Title OPIV for UAIR/Administrative Assistant for CFO Department 500140-University Analytics & Institutional Research Pay Rate $18.50 Hourly FTE 1.0 FLSA Nonexempt Position Number 997310 Classification CJS11 Special Instructions to Applicants:

Special Instructions:

This is a full-time benefits-eligible position. Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.

Completed UCM online application for employment required.

Incomplete applications will not be considered.

A review will begin immediately and continue until filled.

NOTE: A background check is required for the selected candidate of this position and any job offer is contingent on the results of this check.

The University of Central Missouri is an Equal Opportunity Employer and specifically invites applications from women, minorities, veteran status, and people with disabilities.

Working hours:

Monday-Friday 8:00 am

• 5:00 pm

Occasional nights and weekends

Bargaining Unit No Work Location Warrensburg Campus Posting Date 04/16/2024 Closing Date Open Until Filled Yes Position Purpose

Works as an integral member of the Finance and Administration (F&A) division to support the advancement of organization, team, and division goals.

Serves as the administrative assistant for the Vice-President, Finance and Administration and the Associate Vice-Presidents. Serve as the first point-of-contact for customers for issues regarding the Finance and Administration division, applicable departments, and facility-related matters. Hear and resolve customer complaints in accordance with University policies and procedures.

Support the division leader and his/her staff in duties as assigned, but not limited to: coordination of calendar for meetings, room reservations, and catering; preparation and coordination of minutes, briefings, and other materials for Board/Committee meetings; and coordination schedule of travel arrangements; and file management.

Serve as liaison between the Finance and Administration Division leader and the department directors by conveying tasks for completion received from the Finance and Administration Division leader e.g., job targets, budget-related information, etc. Monitor and report status of projects to the Finance and Administration Division leader.

Maintain knowledge of current projects, receive/relay confidential information, and ensure Finance and Administration Division leader receives important information in a timely manner. Maintain legislation-related files.

Record, edit, and/or produce meeting minutes, memos, reports, agendas, charts, presentations, etc., as requested. Read and prioritize incoming correspondence. Research and/or obtain information related to correspondence received; resolve routine correspondence-related issues; refer complex issues to the Finance and Administration Division leader or his/her designee.

Complete special projects for the university, and/or associations and organization in which the Finance and Administration Division leader participates, as assigned.

Serve as Office Manager. Monitor the department budget.

Procure & maintain equipment. Provide support to Administration Building Manager as requested. Vet & report building complaints, request needed repairs, send out notices to building occupants.

Fiscal Note Response Preparation: Receive & review Fiscal Note Requests from state; gather input from UCM personnel, draft & send Fiscal Note Responses to state.

Education & Formal Training Associate's degree (Specify field(s) of study below), Education/Experience substitution (specify) Other Education & Formal Training

Associate's degree in Office Administration, Business or related field required. Bachelor's degree in Business, English, Office Administration, Student Personnel Administration or related field preferred.

Computer Skills Word-Processing, Spreadsheet, Presentation, Web Page Maintenance, Other

• Excel Experience

Minimum three years administrative assistant and/or executive secretary experience assisting a high-level administrator (e.g., president, vice president, dean, department chair, or director).

One year experience in budget operations, financial analysis or accounting.

Experience working in a university or college environment preferred.

Other Experience Licenses, Certificates, Registrations, & State/Federal Requirements of Position: Criminal History check Other Licenses, Certificates, Registrations, & State/Federal Requirements Special Skills, Abilities, and Knowledge:

Attention to detail, Budget-related skills, Communication skills, including oral, written, and/or nonverbal, Human Relations/Interpersonal skills, Ability to manage multiple concurrent projects and meet deadlines, Maintain confidentiality Other Special Skills, Abilities, and Knowledge Specify sensory abilities: Physical & Environmental Factors: Other Physical & Environmental Factors Lifting weight Special Working Conditions:

Professional appearance, Work in stressful conditions Other Special Working Conditions Ability to Keyboard Keyboarding test required. Speed is intentionally not specified. Special Qualifications: Other Special Qualifications