Our client, a UK based Hedge Fund is looking to hire a star EA/PA/OM to assist a top executive in their growing NYC office. The successful candidate will be exceptionally organized, fast-paced and New York City savvy. They will possess strong verbal and communication skills, be resourceful, flexible and professional. This is a fantastic opportunity to become an integral part of an entrepreneurial firm! This role is 100% in office 5x a week. RESPONSIBILITIES:
Organize and coordinate meetings, conferences, and travel arrangements (both domestic and international)
Handle calendar management and expense reports
Screen and handle calls, provide information, take messages and schedule appointments
Prepare correspondence, documents and presentations
Light event planning and coordinate restaurant reservations
Persona Assistance as needed: i.e. travel, calendar and scheduling, dining reservation, etc.
Help organizing the NYC office: maintaining condition of the office and arranging for necessary repairs
Overseeing 2 admin receptionists and managing their day-to-day
Liaise with landlord about tenant needs as well as with contractors and vendors (e.g. cleaners, electricians, flower companies)
Maintaining up-to-date inventory of office contents and place online orders for IT and other office equipment
Coordinate with clients as needed and help build a relationship network
Ongoing projects and special requests
REQUIREMENTS:
5 plus years of prior administrative support or related experience, must have experience as an Office Manager and oversight of admin staff
Superb written and verbal communication skills
Excellent knowledge of administrative procedures
Detail-oriented, organized and punctual
Ability and willingness to take initiative
Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint, etc.)
Must be dependable, hold confidentiality and possess discretion
Ability to work well independently
A flexible and positive approach to the job is a must!