Office Manager/Admin Assistant

LAZ Parking Pittsburgh , PA 15201

Posted 2 months ago

The Administrative Assistant provides administrative support to the management team. The Administrative Assistant greets and creates a welcoming atmosphere for our employees, customers and clients by proving excellent service, answering all inbound calls, helping to resolve inquiries, complaints, etc. in a positive manner.

Principal Job Duties:

  • Answer telephone calls promptly and provide excellent customer service for clients, customers, employees, applicants, and managers.

  • Maintain office supply inventories and process orders as needed.

  • Ensure that the front desk is attended and phones are answered at all times during office hours.

  • Open and distribute mail on a daily basis.

  • Assist the inventory department in creation of work orders and distributes and follows up with managers in a timely manner when necessary.

  • Assist managers with daily revenue reporting, bank deposits

  • Assist with parking badges

  • Assist with payroll and distribute employee uniforms.

  • Process validation requests and ensure all are authorized by departments prior to printing and delivering.

  • Prepare weekly operational staffing plan.

  • Manage the supply of office equipment, machines, or properties to the office.

  • Schedules meetings for management staff as needed.

  • Manages and maintains the conference room schedule.

  • Responsible for agenda management, travel arrangements, meetings, and morning huddles for the management team.

  • Manages the parking system operation post office box and ensures timely pick up of all mail.

  • Coordinates the repair and service of office equipment.

  • Prepares correspondence, reports, memorandums, applications, certificates, permits, and other materials from copy, rough drafts, and other sources.

  • Receives, distributes, and organizes incoming and outgoing correspondence and files.

  • Establishes and maintains filing systems.

  • Other related duties as assigned.

Education:

  • High school diploma or GED required.

Experience:

  • 2+ years in an administrative support role is required.

  • Data entry experience is preferred but not required.

  • Strong customer service experience.

  • Parking industry experience is preferred but not required.

Skills:

  • Ability to communicate professionally and effectively.

  • Ability to speak, read, and comprehend the English language.

  • Must be open to feedback, differing opinions and other points of view.

  • Demonstrates a sense of urgency and timeliness.

  • Demonstrate the ability to seek improvement.

  • Excellent team-building and interpersonal skills.

  • Knowledge of Excel, Word, Power Point and General Microsoft Office Applications

Physical Demands:

  • Ability to lift, push and pull at least 10 pounds.

  • Ability to stand, walk and run for extended periods of time.

  • Ability bend, stoop, squat and lift frequently throughout a shift.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential duties/functions.

FLSA Status: Non-Exempt

LAZ Parking is an equal opportunity employer. In all our employment practices, including hiring, we are firmly committed to provide equal employment opportunity (EEO) to all persons, regardless of race, color, religion, sex, national origin, disability, age, genetics, Vietnam era, special disabled, recently separated and other protected veterans, or any other characteristic protected by federal, state or local law. No question in our application process is used for the process of limiting or excluding any applicant's consideration for employment on such grounds.


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Front Desk Admin Assistant

Aptiv

Posted 2 days ago

VIEW JOBS 4/1/2020 12:00:00 AM 2020-06-30T00:00 Aptiv Autonomous Mobility At Aptiv, we believe that our mobility solutions have the power to change the world. Our Autonomous Mobility team is focused on developing and commercializing self-driving cars and systems that enable point-to-point mobility in challenging urban driving environments. With talented teams working across the globe in Boston, Pittsburgh, Las Vegas, Santa Monica, and Singapore, Aptiv is the first company to deploy commercial robotaxis to the public. Today, Aptiv has provided over 80,000 autonomous rides to members of the public passengers in Las Vegas - the world's largest public deployment of self-driving vehicles. In September 2019, Aptiv announced a 50/50 joint venture with Hyundai Motor Group, bringing together HMG and Aptiv's advanced engineering and R&D capabilities, our global footprint, and shared commitment to advancing autonomous driving technology. Come work with leading engineers, research scientists, marketers and business development experts, all while enabling the future of mobility! For more information, please visit www.aptiv.com/our-journey and see our www.aptiv.com/careers for opportunities. About this position We are currently looking for a receptionist to support our leadership team and office operations in Pittsburgh, Pennsylvania. What You'll Do: * Greet visitors and employees in a professional and pleasant manner; you are the face of the facility * Support site management and team members with their various requests and needs * Identify issues and either resolve or escalate to the right team member * Write and distribute email, correspondence memos, letters, faxes and forms * Manage the reception area to ensure effective email, and mail communications both internally and externally to maintain professional image * Keep the office supply and kitchen areas stocked; assist in ordering and acquiring goods * Organizing meetings and events for site * Responsible for the facility's day-to-day operations * Scheduling conference rooms and meetings, planning catering, coordinating technical needs What You'll Bring: * 0-3 years experience as a receptionist or office assistant * Knowledge of office management systems and procedures * Working knowledge of office equipment * Proficiency in MS Office and Google Docs * Excellent time management skills and the ability to prioritize work * Attention to detail and problem-solving skills * Excellent written and verbal communication skills * Strong organizational skills with the ability to multi-task * Min High School degree Apply Online Ready to take the first step? Apply Now Aptiv Pittsburgh PA

Office Manager/Admin Assistant

LAZ Parking