Office Manager

Are you someone who immediately takes ownership and thrives on the satisfaction of a job well done? Are you at a point in your career where you're eager to establish long-term growth within an organization? Do you take pride in your ability to navigate challenges and ensure everything runs seamlessly? Do you possess a keen eye for detail, often noticing what others may overlook?

If this sounds like YOU, please keep reading our entire post!

About Us

Highland Build is a San Francisco-based general contractor focusing on architect-driven residential remodels, additions, and new homes. We comprise a skilled collective of carpenters, project managers, and tradespeople who excel in embracing challenges and intricacies with enthusiasm and expertise.

Learn more about us on our website: https://www.highland-build.com/

Summary of Responsibilities

Highland Build has an exciting opportunity for an experienced and collaborative Office Manager to join a high-performing and well-respected general contracting company. As an Office Manager, you will play a central role in partnering with the company’s founder. You will also be supporting our team by managing the company’s administrative, operational, and fiscal affairs. This position also entails establishing systems and processes that are vital for us to become more efficient and grow.

Essential Functions

• Process weekly invoices and timecards
• Ensure change orders updated on a weekly basis
• Maintain clear and effective communication with clients, subcontractors, Bookkeeper, and other vendors
• Regularly update Project Management software
• Making necessary updates to the project schedule as needed
• Conduct site visits 1-2 times per week to monitor project progress
• Attend staff meetings and participate in client calls
• Help with hiring and onboarding new employees
• Assist Project Leads by updating the schedule, updating project documentation, and reaching out to appropriate personnel if something has been missed

Education, Experience, and Skills Required

• 3+ years’ experience in a similar role
• Basic accounting skills
• Proficiency using Excel
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to work independently and efficiently in a fast-paced environment
• Effective communication skills to interact with various stakeholders
• Ability to multitask and prioritize tasks effectively

Compensation

• $35-$50 per hour
• 12 PTO days per year
• Gas reimbursement for travel

How to Apply

• Please submit an updated resume as well as a cover letter expressing how you have made an impact on a previous employer.

We have a formal recruiting process and have a relationship with Zephyr Connects LLC, whom we use for the screening and hiring process. If you are selected for the next step you will get instructions within 3 days of your submission. Everyone will be contacted.

Highland Build provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Highland Build complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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