Office Manager

Position Title Office Manager Position Number NEW Position Status Full-Time Regular Work Hours Location Huntsville, AL

Description

University Overview

Wichita State University has a long tradition of innovation and entrepreneurship that spurs the economy and serves the needs of the local community. This is the place where anything is possible. Where collaboration and innovative ideas shape the future, and entrepreneurship is in our bones. If you have the creativity, passion and insight to help us build a brighter future for our city, state and world-this is the place where you belong.

Position Specific Responsibilities

The FirePoint Office located in Huntsville, AL is seeking an Office Manager to coordinate events and assist with department programs. This role may have the opportunity for growth into a program integrator role. Candidates must demonstrate the ability to manage and coordinate multiple entities in support of science and technology projects.

Summary of Responsibilities

Manages the office activities in a large or complex unit which may include the reception area, business operations, and facilities and may involve multiple locations.

Essential Functions

• Directs and coordinates office services and staff in the development and supervision of departmental programs.

• Resolves office problems independently and facilitates solutions.

• Oversees administrative support and coordination for meetings, conferences and events.

• Assists in the preparation of budgets, may make recommendations and projections. Provides ongoing monitoring and tracking of department budget.

Commitment

Wichita State University is committed to inclusive excellence. WSU is the only urban-serving public university in Kansas and has the most diverse student body of all the Kansas state universities. Wichita State University recruits, employs, trains, compensates, and promotes regardless of age, ancestry, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national origin, parental status, political affiliation, pregnancy, race, religion, sex, sexual orientation, or status as a veteran. Wichita State University has a clear goal in this regard: to be the place where our talented faculty and staff reflect and promote the evolving diversity of our society. We pride ourselves on being the most innovative university in Kansas, delivering the best educational experience to our students with the distinction for opening pathways to real-life learning, applied research and career opportunities that make people want to stay in Kansas. Our campus provides an experience that promotes all forms of diversity, equity and inclusion, a place to learn, work, live and play.

Requirements

Minimum Education

High school diploma or equivalent

Preferred Education

Bachelor Degree in Business, Management, or Administration

Minimum Experience

Five (5) years of experience in general office, clerical, administrative support or related field; Every 30 hours of relevant college coursework is equivalent to one (1) year of experience.

Preferred Experience

Experience with project management tools or Project Management (PMP)

Knowledge, Skills and Abilities

• Excellent demonstrated ability for critical thinking

• Demonstrated ability to take initiative and work proactively

• Excellent customer service skills

• Excellent verbal, written, and interpersonal skills

Licenses, Certificates and Registrations Sponsorship No, due to export control requirements, the University cannot sponsor applicants for employment authorization for this position. User Export Compliance This position requires access to EAR or ITAR controlled technologies. Applicants are required to be eligible for employment under U.S. export control laws and must meet the requirement of being a "U.S. Citizen". Additional Information Special Instructions

Department Information

Department 102403-Firepoint Innovations

Salary Information

Pay Information Commensurate with experience Overtime Eligibility Yes Eligible for Shift Differential? No Benefits Eligible? Yes Benefit Information

Wichita State University and the State of Kansas offer a variety of benefit programs which are designed to enhance employment. Many of these benefits are available immediately and some with a wait period.

• Comprehensive health, dental, vision and supplemental coverage offerings

• Retirement plan with generous employer contributions

• Basic employer-paid life insurance and optional life insurance

• Employee and Dependent Tuition Assistance Program

• Generous time off accruals

• Full time 12-month employees typically accrue 22 vacation days and 12 days of sick leave per year in addition to 9 annual paid holidays designated by the State of Kansas.

• Additional holidays and/or a discretionary day can be granted by the governor each year.

• Part-time employee accruals are on a pro-rated basis.

• Paid Parental Leave

• State Shared Leave Program

• Employee Assistance Program

• Discounts on campus and throughout Wichita through ShockerStart

You can find more information on benefits in the New/Prospective Employee Benefits Guide.

Requisition Details

Requisition Details

Posting Date 04/25/2024 Closing Date Proposed Start Date

Physical Demands

Physical Requirements

Physical Requirements

• Ability to communicate with others and accurately exchange information. | Constant 90-100%
• Ability to remain in a stationary position. | Frequent 60-90% |
• Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. | Constant 90-100%

Physical Weight Category Light Work: Exerting up to 20 pounds of force occasionally and/or a negligible amount of force constantly to move objects. Light work involves remaining stationary most of the time.

Additional Physical Demands

Physical Demands Atypical Physical Job Requirements