S
Office Manager
New!Strativia Washington , DC 20147
Posted Today
Job Purpose:
The Office Manager will oversee and manage daily office operations, ensuring smooth functioning in alignment with the supervisor’s general instructions. This role requires an individual who can handle multiple administrative tasks, coordinate office activities, manage communications, and provide support in organizing meetings, conferences, and general office procedures.Responsibilities:
The Office Manager will oversee and manage daily office operations, ensuring smooth functioning in alignment with the supervisor’s general instructions. This role requires an individual who can handle multiple administrative tasks, coordinate office activities, manage communications, and provide support in organizing meetings, conferences, and general office procedures.Responsibilities:
- Handle differing situations, problems, and deviations in office work following the supervisor’s general instructions.
- Screen telephone calls, visitors, and incoming correspondence. Respond to requests for information on office procedures and determine which requests should be handled by the supervisor, staff members, or other officials.
- Prepare and sign routine, non-technical correspondence on behalf of the office.
- Make arrangements for conferences and meetings, as directed, including assembling background materials.
- Attend meetings, record proceedings, and provide summary reports.
- Review outgoing materials and correspondence for internal consistency and conformance with established procedures. Ensure proper clearances have been obtained before submission.
- Collect information from office files or staff for routine inquiries or periodic reports. Non-routine requests should be referred to the supervisor or appropriate staff.
- Coordinate personnel and administrative forms for the office, ensuring they are properly forwarded for processing.
- Perform other administrative duties as assigned.
- Minimum of four (4) years of relevant experience in an executive assistant or administrative role, directly related to office management tasks.
- A Bachelor’s degree (BS/BA) in a related field is preferred. In lieu of a degree, six (6) additional years of relevant experience may be considered.
- Strong organizational and communication skills.
- Ability to manage multiple tasks and priorities efficiently.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
- Excellent attention to detail and ability to handle confidential information.
- Experience in coordinating large meetings or conferences.
- Familiarity with office procedures and best practices.
- Strong problem-solving skills and ability to work independently.
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