Office Manager - Seattle

Office Manager

Community Corrections Division

Seattle, WA

[Salary Range 43: $3,667.00-$4,904.00]

• The salary listed for this position does not include the 5% premium pay for positions based in King County.

• DOC offers a free ORCA card to all employees who are permanently assigned work in King, Pierce, and Snohomish counties.

• If you are viewing this posting from an external job site, copy/paste the following link to search for this and other WA State Dept of Corrections (DOC) positions and apply directly:  https://www.governmentjobs.com/careers/washington/doc.

The Mission of Washington State Department of Corrections (DOC) is to improve public safety by positively changing lives.

Our agency is recruiting for a full-time permanent Office Manager vacancy within the Community Corrections Division. This position works for the Seattle Community Justice Center located at 1550 4th Avenue South, Seattle, WA 98134.

Under the direction of the Field Administrator, this position is the primary liaison between the physical plant and the building owner. As the point of contact for the building, you will manage building contracts, oversee security, maintain key control, approve office expenses, manage repairs of vehicle maintenance, assign offices and cubicles, serve as chair of the Seattle CJC Safety program, and establish building protocols. This position is critical to maintaining a secure and orderly multi-unit facility.

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply!

HOW TO APPLY

Complete the online application accessible via the 'Apply' button located at the top right corner of this posting and attach the following:

• Cover letter regarding your interest in this position.

• Detailed chronological resume.

• And at least three professional references with valid phone number(s) and an email address for each. Definition of "professional references" is listed below in the Supplemental Information section.

• Applicants wishing to claim Veterans' Preference should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to your online application.

Do not include any personal photos or personally identifiable data within your application packet, such as a driver's license or social security number.

Incomplete application packages or 'see resume' in lieu of the requested information may disqualify you from the process.

Amend: Changing Correctional Culture

DOC's partnership with Amend works to bring a health-focused approach to providing correctional staff with additional tools and resources with an emphasis on staff wellness while working to prepare incarcerated individuals and residents to become better neighbors when they return to society.

Reintegration Reimagined: DOC Launches New Community Corrections Model

iCoach (individualized, community-oriented, accountability, collaborative help) launched on March 10, 2023. This new model is backed by the most recent science and is driven by two philosophies: Community Reintegration and Enhanced Supervision. iCoach provides more support and advocacy for those within the criminal justice system earlier in their reentry process.

• Coordinate office management and operations.

• Approves office expenses, maintains inventory of supplies, furniture and equipment.

• Maintains building door locks and security.

• Prepare and approve expenses for building operations.

• Communicate between building owner and parking lot owner.

• Maintain building and parking lot operations as well as janitorial contracts and provide support for maintenance issues.

• Office reports from maintenance to trainings and meetings.

• Fleet manager for vehicles.

• Employee commute trip reduction coordinator.

• Other duties as assigned.

Required Qualification

• High School diploma or equivalent.

• Three years of progressively responsible experience in office/clerical, secretarial, or general administrative work.

• Intermediate to expert level experience with Microsoft Office applications such as Word, Excel, PowerPoint, Visio and Publisher.

• Proficient experience in SharePoint.

The successful candidate will possess the following skills and abilities:

• Ability to work with individuals with various criminal backgrounds.

• Maintain regular and reliable attendance.

• Must respect and maintain confidentiality. 

• A self-motivated individual with a positive work ethic.

• Ability to perform under pressure and high-volume workload.

• Provide a high standard of professionalism and customer service to both internal and external clients.

• Must be able to respond positively to/with the public.

• Ability to organize and prioritize tasks to meet internal and external deadlines.

• Ability to support multiple staff members which include Regional Administrators, Field Administrators, Community Corrections Supervisors, Community Corrections Specialists, Community Corrections Officer's, line staff, landlord/building owners and contract staff.

Desired Qualifications

• Bachelor's Degree involving major study in Business Administration or a closely related field.

• One year of supervisory experience involving responsibility for planning, organizing, and coordinating work in a business office.

• One year experience in state services as an Administrative Assistant 2, Human Resource Assistant 2, Data Compiler 3 or equivalent involving supervisory or office management responsibilities.

• Additional qualifying experience may be substituted year for year for education.

Vision:  Working together for safer communities.

Mission:  Improving public safety by positively changing lives.

Our Commitment:  To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

Visit Mission & Vision | Washington State Department of Corrections for more information about our agency.

IMPORTANT NOTES

• References

- Include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates. Note: Phone number AND email address are required for all professional references.

• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

• You may work directly with or near individuals who have committed a crime in a potentially hazardous setting. Consider this when deciding to apply.

• Pre-employment Drug Test

• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process; applicants who test positive for any controlled substances will be disqualified from consideration.

• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

• Salary is based on experience and is determined at the time an offer of employment is made. The salary listed in the job posting includes Steps A-M. Step M is a longevity step and is typically gained six years after being assigned to Step L in your permanent salary range.

• Represented Position

• This position is represented by the Washington Federation of State Employees (WFSE).

• Note: This recruitment may be used to fill other (permanent or non-permanent) positions within 60 days after the listed position(s) have been filled.

What We Offer

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)

• Up to 25 paid vacation days a year

• 8 hours of paid sick leave per month

• 12 paid holidays each year

• Generous retirement plan

• Flex Spending Accounts

• Dependent Care Assistance

• Deferred Compensation

• Visit our benefits page to see more!

For questions about this recruitment, or to request reasonable accommodation in the application process, contact the assigned Talent Acquisition Recruiter at Daniel.Camarena@doc.wa.gov or (509) 980-1973. Make sure you reference the recruitment/job # listed above, it begins with 2024.

For TTY service, call the Washington Relay Service at 7-1-1 or 1-800-833-6388.