Office Manager - Staff Accountant

We are an award-winning architectural and design firm seeking a motivated, energetic individual to assist in the financial management and overall office operations of our established and growing firm. This is a full-time, in-office position with slight flexibility for personal situations. We are focused on employee satisfaction and long-term retention.

Responsibilities:

Financial Management and Office Operations:

• Perform ongoing accounting tasks using specialized software (Deltek’s Ajera and Ivy). Training will be provided.

• Assist the Office Manager in overall office management and operations.

Accounts Receivable:

• Handle invoicing, deposit collection, and reconciliation.

• Generate project invoices based on staff work and vendor invoices.

• Work with Firm Principals to finalize and issue monthly invoices.

• Receive, record, and reconcile bank check payments, EFT payments, and deposits.

• Assist in deposit reconciliation.

• General Journal data entry and reconciliation.

General Ledger:

• Review and authorize journal postings.

• Handle purchase orders, invoices, statements, cash receipts, and bank statements.

Accounts Payable:

• Reconcile and enter vendor invoices.

• Manage scheduling and processing of vendor payments, including weekly and bi-weekly check printing.

• Track payments and expenditures.

Project Cost Accounting:

• Process consultant invoices and post them to project costs.

• Prepare and track project budgets.

• Maintain and issue project budgets with professional staff.

• Track reimbursable project costs.

Office Management:

• Assist in general office and Firm management tasks.

• Support Firm Principals with Office and Firm Management tasks.

• Help with project proposals and track consultant proposals.

• Assist in employment interviews.

• Generate financial statements.

• Schedule Continuing Education vendor presentations.

• Track and reconcile employee timesheets with project costs.

• Track employee benefits.

Contracts:

• Assist with professional services contract generation and manage the contract acceptance process.

• Track contract acceptance and DocuSign process.

Client Contact:

• Represent the Firm in personal and telephone client contact.

• Assist in marketing and client service contacts.

Software Proficiency:

• Excel

• Word

• QuickBooks

• Deltek Ajera (training provided)

• Ivy (training provided)

Desirable:

• Peachtree

• InDesign

• Photoshop

Benefits:

• Paid health care for the employee

• Paid vacation

• Yearly performance and profit-sharing bonus

• Flexible hourly schedule

• 401(k) and profit-sharing plans

Salary:

• Commensurate with experience and capabilities

Join us and become an integral member of our team!