Office Manager

As the Office Manager for Rockfon, you will own the employee office workplace experience by providing support for all office-related needs from floor to ceiling; ensure daily office activities run smoothly. Be a liaison to the management team in activities and task they need completed. This is an in-office role located in Chicago, by Midway airport.

Salary:$65,000 to $70,000

KEY RESPONSIBILITIES:

• Interface with GSP to execute and administer various programs, including cell phones, food/beverage programs, office supplies, leased autos, and others purchasing duties as needed. This may include ordering and distributing the purchases to the correct party(ies).

• Vendor Management

• BCD Travel Administrator- Primary contact and trainer for BCD travel tool. Make travel arrangements (primarily international) for employees and guests as needed.

• Plan/manage/run all internal and external company meetings/events. Includes: Holiday party, Summer Picnic, Birthday celebrations, Manager's Meeting, Board Meetings, State of the Business, National Sales Meeting etc. Includes negotiating with vendors and making event planning decisions.

• Manage front desk operations and appearance of our reception area. Includes answering phone as needed and managing the flow of visitors in the office.

• Ensure proper maintenance and stocking of conference rooms and equipment.

• Arrange and oversee office repairs and services. Manage desk assignments and any changes needed.

• Responsible for the managing a budget and to properly delegate costs to other budgets.

• Ensure new employee physical workspace is prepared prior to new employee starting.

• Employee Recognition Program Administrator

• Support/nurture employee engagement and recognition

• Manage monthly snacks

• Manage ordering of holiday gifts

• Coordinate with HR as required for the distribution of employee programs (new hires, holiday & anniversary gifts, etc), onboarding, employee engagement and satisfaction

• Receive, coordinate and distribute mail.

• Provide assistance to management team as an executive assistant; coordinate meetings, plan travel, send communication on behalf of executives, etc.

• Other duties and projects as needed.

What you bring:

• Previous experience as either an office manager or executive assistant is required.
• Experience influencing others and utilizing internal network to get things done.
• Microsoft Office experience
• Ability to handle confidential information
• Self-driven and highly motivated individual
• Time-management and organization skills
• Interpersonal Skills

What we offer:

• Competitive Salary
• Generous Benefits- Effective your first day!
• Comprehensive Medical, Dental and Vision coverage
• Educational Assistance
• 401K Match - up to 6%
• No cost Life and Disability Programs
• Company provided Personal Protective Equipment
• Employee Assistance Program (EAP)
• Fitness reimbursement
• Work-Life Balance
• Paid Time Off (PTO)
• 12 Paid Holidays per year
• Paid Parental Leave

Who we are:

Founded in 1937 in Denmark, ROCKWOOL Group transforms volcanic rock into sustainable and innovative products that enhance lives and communities. With a global team of over 12,000 employees and 51 manufacturing facilities across 40+ countries, we are united by a shared mission: unlocking the natural power of stone to enrich modern living.

This role is part of our Rockfon business, a division of the ROCKWOOL Group. Rockfon delivers comprehensive ceiling system solutions, integrating stone wool and specialty metal ceiling panels with Chicago Metallic suspension systems, providing high-quality, sustainable offerings to our customers. To learn more, visit www.rockfon.com.