Office Manager

Job Description Job Description We are offering a contract-to-hire employment opportunity for an Office Manager in the Real Estate Property and Facilities Management industry, located in La Jolla, California. The Office Manager will primarily handle customer applications, maintain customer records, resolve customer inquiries, and monitor customer accounts. Responsibilities: • Ensure efficient processing of customer credit applications • Maintain and update the accuracy of customer credit records • Actively resolve customer inquiries and issues • Monitor customer accounts and take necessary actions • Manage commercial property investments and extend leases when necessary • Order office supplies through online platforms such as Amazon • Troubleshoot office equipment as required, such as printers and internet connections • Manage and manipulate Excel spreadsheets, and create/edit PDF and Word documents • Handle shipping and receiving tasks, including dealing with couriers such as Fed Ex • Manage vendor relationships and coordinate with the onsite maintenance team • Handle financial tasks such as printing checks and conducting bank and credit card reconciliations. • Utilize skills in ADP - Financial Services, CRM, Answering Inbound Calls, and Ordering Office Supplies. • Ability to handle Answering Inbound Calls, demonstrating excellent communication and problem-solving skills. • Experience in Ordering Office Supplies, ensuring the office is well-stocked and functional at all times. • Familiarity with Real Estate Property/Facilities Management industry, understanding its unique needs and challenges. • Proven experience as an Office Manager or a similar role, showcasing effective organizational and managerial skills. • Excellent interpersonal and leadership skills to manage and motivate the office staff. • Strong problem-solving skills to handle any issues that may arise in the office. • Ability to multitask and prioritize work, ensuring smooth office operations. • High level of discretion and confidentiality, respecting sensitive information. • Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint. • Exceptional attention to detail and accuracy in all tasks.