RoadSafe Is Now Hiring An Office Manager In Conyers, GA. Apply Now
RoadSafe Traffic Systems (RoadSafe) is the largest provider of traffic control and pavement marking services in the United States. Our national network of 50 branches supports government, private, special event, utility and railroad projects in over 40 states. Expert knowledge of traffic control and roadway striping coupled with a unique ability to quickly mobilize our extensive fleet, state-of-the art equipment and trained technicians allows RoadSafe to safely provide quality, value, and peace of mind to our customers nationwide. RoadSafe enjoys exclusive contract agreements with some of the United States' biggest industrial companies and contractors. Known for our sophistication and professionalism, RoadSafe is called upon to handle the biggest and best projects in our industry. At RoadSafe, we offer a competitive pay, growth potential and an excellent benefits package for those who qualify including medical, dental, vision, and 401(k) plans. RoadSafe recognizes and values diversity.
POSITION SUMMARY: Provides confidential administrative and facilities management assistance to the Branch and Project Managers. Oversees and supports the operations of the branch. Implements directives from HR and Safety Departments. Responsible for administrative tasks of all variety in managing the daily operations of the branch including but not limited to tracking billing, processing daily time sheets, collections, accounts payables, etc. Duties may include supervising other office clerical staff.
ESSENTIAL FUNCTIONS AND SKILLS REQUIRED:
Process all approved payroll time sheets for hourly employees on a daily basis. Function includes processing DOT logs and support documentation ensuring completion and compliance as well as maintaining DOT files. Also includes processing and submitting all EEO and workforce analysis reports weekly
Manage the contract administration function, including setting up new jobs, submitting subcontract agreements to appropriate personnel for approval, obtaining insurance certificates as well as copies of customer bonds, etc. This function also includes bill processing and verifying pricing, quantities, etc.
Processing daily rental and sales billing
Provide credit and collection activity support for regional staff
Provide Accounts Payable support for back office
Provide HR support in areas of new hires, benefit contact, employee files, submitting proper paperwork as required, and ensuring that all employees training is complete. Manage and maintain employee personnel files at the branch level
Provide support for EHS, ensuring that all paperwork for safety training and incident management is submitted to the regional staff on a timely basis.
Manage duties pertaining to Nextel issuance, fuel card receipt accountability, freight bills, employee business expenses, etc.
Provide support for weekly Operations meetings
Oversee usage and functionality of office equipment
Maintain inventory of office supplies
Performs project coordinator duties
Other duties as assigned.
EDUCATION AND EXPERIENCE REQUIRED:
High School Diploma is required; Associates or Bachelors degree is highly preferred
5 years of related experience in a construction office environment or related field
Office management experience to include: Billing, Accounts Payable, Accounts Receivable collections, and processing DOT paperwork
Strong verbal, written and interpersonal skills
Ability to organize and prioritize workload to meet deadlines
Proficient computer skills in Outlook, Word and Excel and skilled use of office equipment
We are an Equal Employment Opportunity Employer Minority/Female/Disability/Veteran
Roadsafe Traffic Systems