Office Manager

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Description

Park Place of Elmhurst is an elegant five-star community conveniently located across the street from Edward Elmhurst hospital. At Park Place of Elmhurst, we offer a continuum of care with the security of lifecare. Our residents also have access to assisted living, short-term rehabilitation, skilled nursing, and memory support - right on campus. We are seeking a full time Office Manager to join our team as a key leadership team member in carrying out our mission to deliver quality care to our residents by strategically managing our most valuable resource - people!

The Office Manager reflects the mission, vision, and values of Providence Life Services. The Office Manager performs a variety of administrative and operational duties to support the efficient day-to-day management and coordination of office procedures.

Providence Life Services offers a full benefits package which includes Medical, Dental, Life and AD&D, Vision, PTO, Extended Illness Bank (EIB), Retirement Match Program, Employee longevity bonus, and Tuition Reimbursement for those that have a school loan! We also offer Financial Flexibility with the All-New on demand payment. Providing early access (before payday) to a portion of your earned wages.

Summary of essential job functions

• Utilizing excellent communication skills, perform general administrative duties as required or directed by the Executive Director/Administrator.

• Manage, support, and hire the Concierge team, ensuring schedule coverage.

• Serves as main contact for residents and families regarding billing.

• Coordinate meetings and maintain minutes when needed. Schedule and participate as needed. Key member of leadership team and associated activities.

• Consult with Executive Director/Administrator concerning administrative and business needs and related areas, to assist in eliminating/correcting problem areas and/or improvement of services. Maintain a good working rapport with all departments.

• Perform administrative requirements to support the operations of the campus as needed.

• Schedule appointments, process mail, answer phones, etc. Keep the appropriate person(s) advised of meetings, appointments, as necessary.

• Collaborate with HR on personnel matters as required, keep all personnel matters strictly confidential; and maintain confidentiality of all resident information.

• Support financial functions and communicate with corporate billers, facilitating accounts receivable and accounts payable activities.

Requirements

• Bachelor's degree or equivalent experience

• Effective communication and organizational skills required.

• Exceptional typing skills

• Minimum 5 years + direct experience

• Background in writing or business a plus

• Highly proficient in MS Office

• Outlook Calendar Management

• Must be able to push, pull, move and/or lift a minimum of fifty pounds to a minimum height of three feet.