Office Manager

Position Overview

This position will provide administrative support to ensure efficient site operation. This position will report to the Site Director and collaborate with other team members.

About the Role

• Provide reception support for the office which may include welcoming visitors / employees in a professional and courteous manner. Screen phone calls, take messages, and check voicemail as required. Communicate effectively and professionally with department leadership. Respond to all inquiries and direct to appropriate people.

• Maintain neatness of lobby, reception, and breakroom areas, and general office cleanliness.

• Organize front office operations and in compliance with workplace safety and company policies.

• Ensure issuance of proper badge and maintain visitor logs.

• Assist with coordination of office events (i.e. new hire orientation, catering, logistics, booking vendors, etc.)

• Assist with a variety of administrative tasks including distributing mail, copying, faxing, and taking notes.

• Assist with creating/maintaining spreadsheets and presentations.

• Assist with the purchasing of supplies to support site.

• Schedule conference rooms; manage conference room calendars and setup instructions; and maintain reception area and conference room appearance.

• Organize and provide travel support for site leadership (as needed), process receipts and invoices related to expenses in system (Concur).

• Available to assist after working hours for special events/situations.

• Other duties as assigned by Site Director

About Our Group

• As strategic partners, the Proterra team strives to ensure that our values, culture and engagement always allow us do great things for our company.

• We strive to provide the highest-level service and support to our clients each and every day.

• We work collaboratively to build strong relationships with our clients, partners, and own team.

• We treat each other with respect……and always try to have a little fun every day!

• This position will be part of the Operations team.

About You

• Self-starter with the ability to adapt interpersonal styles and techniques to influence at all levels of the organization.

• Customer-focused attitude, with high level of professionalism and discretion.

• Ability to maintain strict confidentiality, establish trust and credibility, and act with complete integrity.

• Detail-oriented, resourceful, and diligent.

• Strong time management and organizational skills.

• Sound judgment and problem-solving skills.

• Excellent English communication skills.

Your Experience Includes

• High School Diploma with at least 2 years' experience as an Administrative Assistant or Office Manager equivalent relevant experience.

• Excellent interpersonal and customer service skills.

• Excellent communication skills, written and verbal.

• Ability to read, respond timely/accurately to and organize a high volume of emails.

• Ability to relay information promptly and accurately.

• Ability to work on multiple tasks.

• Good organizational skills including filing and calendaring.

• Ability to keep work area organized and tidy.

• Ability to operate personal computer and other equipment in the office, including (but not limited to) multi-line phone system, fax machine, presentation equipment, copier and scanner

• Proficient with Outlook, Excel, Word, PowerPoint.

• Excellent proofreading skills.

• Time management skills and ability to work independently as well as with a team.

• Regular, predictable, and punctual attendance.

Location: Greer, SC

Travel: 0 - 10%

Proterra is an Equal Employment Opportunity Employer, providing equal employment opportunities to all Employees and applicants for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, national origin, disability, age, genetic information, veteran status, pregnancy, childbirth, or related medical conditions, including, but not limited to, lactation or any other characteristic protected by applicable federal, state, or local law or ordinance. Proterra participates in the Electronic Employment Verification Program (E-Verify).