Office Manager

Job Description Job Description Chapa Service Company is a growing Commercial HVAC provider in the Dallas area. We are actively interviewing someone to join our team as an Office Manager.

This is a unique opportunity to work closely with the leadership team and help drive the success of the company. The ideal candidate will have basic computer skills and prior knowledge of the HVAC, Construction, or Mechanical Service Industry. The position is full time in our office in Garland, TX.

As our Office Manager , you’ll play a vital leadership role overseeing customer service , dispatch , orders , permits , and coordinating with supply houses . This role includes HR and Accounting responsibilities along with general administrative duties. Responsibilities Oversee daily office operations, including dispatch , and supply coordination . Manage orders , permits , warrantees , and inspections Act as a manager as well as a backup for the receptionist : answering calls and assisting customers as needed. Handle accounting tasks , such as billing and invoices, ensuring timely payments.

HR duties such as on- and off- boarding, tracking PTO, coordinating trainings, and managing benefits Lead and motivate the office team . Coordinate scheduling and dispatch for technicians, optimizing service efficiency. Ensure all regulatory permits and paperwork are properly handled and up to date. Manage the Preventative Maintenance contracts and scheduling Coordinate Test & Balance and NEBB reports upon job completion.

Requirements: Proven experience in the HVAC industry or a similar role. Proficiency in office management software (QuickBooks, FieldPulse/ServiceTitan, etc.). Strong understanding of order management , permits , and basic accounting . Excellent leadership skills. Ability to multitask and manage multiple priorities in a fast-paced environment.

Strong communication skills and attention to detail. Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance