JOB SUMMARY

KEY RESPONSIBILITIES

• Oversees the processing and distribution of internal and external mail.
• Provide general support to visitors and office staff.
• Answer and manage phone calls.
• Address employees’ queries regarding office management issues (e.g. stationery, etc.)
• Performs administrative tasks for executives and shareholders, which may include maintaining calendars and schedules, making reservations, making travel arrangements, and preparing and submitting expense reports.
• Maintains or coordinates maintenance of office equipment.
• Ensuring all invoices and payments are sent to the CFO.
• Organizing and scheduling of conferences
• Assist in coordinating in-house activities such as parties, celebrations, and conferences.
• Assist Architects with licensing renewals and transcripts.
• Ability to perform job responsibilities with or without reasonable accommodation.
• Performs other related duties as assigned.

QUALIFICATIONS

• Excellent verbal and written communication skills.
• Excellent organizational skills, attention to detail and problem-solving skills.
• Experience with File Maker Pro and Word Press a plus.
• Intermediate or Advanced Excel knowledge
• Ability to manage multiple tasks.
• Able to work independently and be flexible.
• Excellent time management skills
• Overall excellent work ethic
• Proficient with Microsoft Office Suite, or related software.
• Experience working in an Architect environment a plus.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in business administration or related field preferred.
• Three to five years of experience in various office functions preferred.