Office Manager

Job Summary

We are seeking a highly organized and detail-oriented Office Manager to oversee the daily operations of our office and ensure it runs smoothly and efficiently. The ideal candidate will be responsible for maintaining a positive work environment, managing administrative tasks, and supporting staff to optimize productivity.

We are looking for someone to work 20-40 hours and are flexible for either part-time or full-time employment.

Key Responsibilities

• Office Operations & Maintenance:
• Oversee and coordinate office activities and operations to secure efficiency and compliance with company policies.
• Manage office supplies, inventory, and procurement of equipment and services.
• Ensure the office is clean, safe, and properly maintained.

·         Payroll & Benefits Administration:

• Manage payroll processing to ensure accurate and timely payments.
• Act as the liaison between the company and benefits providers, including health insurance, retirement plans, and other employee benefits.
• Administrative Support:
• Serve as the point of contact for internal and external stakeholders, including vendors, contractors, and service providers.
• Manage incoming and outgoing correspondence, including emails, mail, and phone calls.
• Organize and schedule meetings, appointments, and travel arrangements for staff and executives.
• Budget & Finance Management:
• Monitor office expenses and prepare expense reports.
• Work with finance or accounting teams to track invoices, payments, and budgets.
• HR Support:
• Assist in onboarding new hires and maintaining employee records.
• Ensure compliance with HR policies, including timekeeping and benefits administration.
• Organize team-building activities and company events.
• Technology & Tools:
• Coordinate with IT support for office technology and systems maintenance.
• Manage software licenses and office technology subscriptions.
• Compliance & Safety:
• Ensure compliance with health and safety regulations.
• Act as the liaison for building management and emergency procedures.

Requirements

Requirements & Qualifications

• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in office software, such as Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools (e.g., Asana, Trello).
• Knowledge of basic bookkeeping and budgeting principles.
• Ability to multitask and prioritize in a fast-paced environment.

Preferred Skills

• Familiarity with HR processes and procedures.
• Experience managing facilities or vendor contracts.
• Problem-solving mindset and ability to adapt to evolving priorities.

Benefits

• Competitive salary

• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) retirement plan
• Professional development opportunities