Penske Automotive Group Indianapolis , IN 46218
Posted 2 weeks ago
Summary/Objective
The Office Manager manages all administrative functions for the dealership. Processes and generates financial data for all dealership departments, which together represent the accurate financial condition of the business office. Provide accurate reporting to the controller and the general manager and is responsible for the effective operations of the business office.
Essential Functions
Hires, trains, and supervises office personnel
Analyzes, designs, implements and maintains office operations and procedures
Assists with completing financial statement monthly according to dealership guidelines and the manufacture's format and time frame
Reconciles select accounts monthly
Approves adjustments to receivable accounts
Ensures all manufacture accounts including warranty claims, rebates, interest, protection, and co-op advertising are current and accurate
Prints monthly general ledger
Closes accounting month by processing month-end functions
Reviews tax reports, tax deposits and tax returns in a timely manner
Assists in preparation of Month-End Bonus calculations
Assists in preparation of monthly detailed expense reports
Participates in the preparation of short- and long-term financial forecasts
Assists in completion of annual review/audit
Orders office supplies for all departments
Provides administrative support to General Manager, CFO, Controller as requested
Collects timecards, commission reports, bonus information and reviews for accuracy prior to submittal for payment
Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly
Complies information and prepares reports as requested by management
Cross-trains as a qualified substitute for all business office and accounting functional position
Maintains a follow-up system that encourages follow through with assigned projects
Establishes personal performance goals that are consistent with company standards of productivity and devises a strategy to meet those goals
Understands the terminology of the business and keep abreast of technology changes in products and services
Knows and understands the federal, state and local requirements which govern the company's business
Follows all attendance and punctuality standards with adherences to timekeeping standards
Follows the company Code of Business Ethics and Conduct
Understands and follows all work rules and procedures and follows lawful directions from Supervisors
Upholds the company's non-disclosure and confidentiality policies and agreements
Maintains a professional appearance of self and designated work area in accordance with company policy
Attends pertinent training
Attends company meetings as required
Other duties as assigned
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice
EEO Statement
The Company is committed to hiring a diverse and qualified workforce. We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.
Penske Automotive Group