Office Manager Of Diversity, Opportunity, And Inclusion

Title: Office Manager of Diversity, Opportunity, and Inclusion

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: Based on qualifications & experience

Pay Band: 4

Agency: Virginia Military Institute

Location: Virginia Military Institute

Agency Website: www.vmi.edu

Recruitment Type: General Public - G

Job Duties

The Virginia Military Institute, located in Lexington, Virginia, invites applications for the full-time position of Office Manager in the Office of Diversity, Opportunity, & Inclusion.

Virginia Military Institute is a state-supported four-year undergraduate military college of liberal arts, engineering, and the sciences. Located in the southern Shenandoah Valley of Virginia. Lexington, Virginia (pop. 7,000), is also home to Washington & Lee University and offers a stimulating cultural atmosphere in a pleasant, rural setting.

For more information about VMI, please visit our website at http://www.vmi.edu.

Job Description:

VMI is committed to fostering a diverse and inclusive culture where everyone has the opportunity to contribute and thrive. We believe that diversity of thought and background drives innovation, creativity, and success. The Office of Diversity, Opportunity, and Inclusion (DO&I) is looking for a team-oriented professional to help advance VMI's DO&I initiatives. The Office Manager position entails a variety of support duties that require excellent interpersonal skills and technical expertise.

Duties Include:

• Deliver a superior customer service experience by greeting office visitors, answering the telephone, replying to incoming e-mail messages, and serving as a point of contact for inquiries to the Office.

• Provide administrative support to the Chief Diversity Officer and other Office of DO&I staff members, including managing calendars, scheduling meetings, taking and transcribing meeting minutes, assembling reports, preparing agendas and meeting materials, and handling correspondence.

• Assist in organizing and coordinating Office of DO&I meetings, programs, events, workshops, and trainings for cadets, faculty, and staff. Make arrangements for meeting rooms, audio/visual needs, food services, and other support as necessary.

• Manage data related to the Office of DO&I events, including tracking participant attendance, training evaluations, and feedback.

• Maintain accurate records and produce timely reports of the Office of DO&I budget, process payments, and make purchases following Commonwealth of Virginia guidelines.

• Coordinate all travel for Office of DO&I staff including making reservations, securing travel arrangements, obtaining directions, and processing travel reimbursements.

• Monitor the physical environment of the office by performing weekly checks of equipment and office supplies. Ensure office equipment is in good working order. Conduct visual inspections of the office space to maintain good repair. Put in work orders as needed and follow up on work orders if necessary.

• Foster a culture of belonging and respect by promoting open communication, empathy, and mutual understanding.

• Uphold confidentiality and care when handling sensitive information or concerns related to diversity, opportunity, and inclusion.

• May be required to perform other duties as assigned by the Chief of Staff and/or the Superintendent. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

Minimum Qualifications

• A bachelor's degree or job-related experience.

• Demonstrate commitment to diversity, opportunity, and inclusion with an understanding of the unique challenges of historically underrepresented populations in higher education.

• Previous administrative experience in a professional setting.

• Strong organizational skills and attention to detail with the ability to manage multiple tasks and priorities simultaneously.

• Excellent written and verbal communication skills, including the ability to communicate effectively with diverse audiences.

• Proficiency in Microsoft Office Suite and other relevant software applications.

• The ability to work independently and collaboratively in a sometimes fast-paced environment good judgment in handling inquiries, referrals, and requests for information.

Additional Considerations

• Availability to work occasional nights and weekends when given satisfactory advanced notice.

• Experience creating and posting content for social media.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

A background check is required for the selected candidate.

In addition to the online application, please provide a cover letter of interest, a resume, and the names and contact information of three professional references.

Contact Information

Name: Tamara Wade

Phone: 540-464-7322

Email: wadete@vmi.edu

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.