Office Manager

Job Description Job Description Job Description Summary: NEWT Water Solutions is searching for an Office Manager to work in our service center located in San Jose, California, supporting a team that services the Biopharmaceutical and Industrial customers in the San Francisco Bay Area.

The position will be responsible for performing multiple duties to help run the day-to-day business of this service center. A focus on QuickBooks as a financial aspect of the role, technician scheduling and business management software is highly desirable. Some job coordination/scheduling for our technicians, as well as customer response will also be required.

We are a rapidly growing company. This requires a dedicated workforce with flexibility and a strong desire to achieve results. This position will have a typical work scheduled of Monday-Friday.

Some overtime could be required based upon business needs and coordinated with the employee. Weekends are rarely required but as we grow some are inevitable. Qualifications for this position include but not limited to: · H.S.

Diploma or GED equivalent. Some college or equivalent experience is a plus. · 3-5 years’ experience in performing administrative type work. · Must be able to work independently and be self-motivated. · Must have excellent customer service, communication, and documentation skills. · Work with Netsuite ERP to perform these duties but are not limited to these duties alone: o Develop customer quotes and assign quote numbers. o Invoice customers, pay vendors and manage the aging report to ensure that invoices are paid within a timely fashion. o Manage the technician schedules and contract scheduling. o Manage the inventory within Netsuite o Other Netsuite responsibilities would be to run reports for the owners and issue as required. · Perform material handling within the office by accepting deliveries and placing the material within its appropriate storage location. · Order materials as required to support service contract execution and projects being performed by engineering. · Perform standard office duties such as but not limited to filing documents, printing, typing, copying and developing customer files. · Proficient in the Microsoft Office Suite of programs, Word, Excel, PowerPoint, Teams, etc. · Must possess exceptional organizational skills and be able to work well with others in a dynamic environment. · Must have a valid driver’s license. · Must be able to work from standard operation procedures, workflow charts. · Other duties and responsibilities as assigned by management. Company Description We provide a wide range of service and aftermarket solutions specifically designed to meet our customers unique water purification system requirements.

Our organization was founded on customer centric principles designed to provide a nimble and satisfying customer experience. With over 100 years of experience, we are equipped to service a variety of water treatment systems. NEWT Water Solutions will partner with you for your continued success.

Company Description We provide a wide range of service and aftermarket solutions specifically designed to meet our customers unique water purification system requirements.

Our organization was founded on customer centric principles designed to provide a nimble and satisfying customer experience. With over 100 years of experience, we are equipped to service a variety of water treatment systems. NEWT Water Solutions will partner with you for your continued success.