Office Manager

Are you an office manager dedicated to fostering seamless and effective operations? Do you excel in communication and collaboration across all levels? Are you experienced in efficiently managing administrative duties, coordinating schedules, and effectively acting as a liaison with meticulous attention to detail? Do you love working with cool people?

If so, you may be the perfect candidate to work with Neetek.

WHO WE ARE

We are an IT Outsourcing and MSP looking for the right people to join our task force. We’re an energetic group of information technology professionals. We love to have fun, but we also know when to switch gears into focused work mode. We are focused on delighting our clients with professional, friendly IT support that actually executes!

We’re problem solvers, leveraging technology to solve business problems for our clients. We dive deep into the fundamentals of the issue, then we use logic to overcome the problem. Our mission is to maximize positive impacts for our clients.

CORE VALUES

At Neetek, we hold the strong conviction that productive activity is the key to prosperity, unlocking the wealth of happiness that results from a job well-done. We are focused on delighting our customers with successful project execution and friendly, professional IT support.

1. Be Productive- There are opportunities each day to create something that delights within our client portfolio, we grab those opportunities. Productivity is the key to prosperity.
2. Solve Problems- We don’t let problems hold us back, we solve them as quickly as they come up.
3. Build Lasting Partnerships- We leverage technology to create lasting partnerships with our clients.
4. Execute- We don’t discuss things forever, we execute and make them happen!

YOU MAY BE A GOOD FIT IF YOU

• Have Great People Skills- You’re able to pick up a conversation with just about anyone, and it ends with laughter!
• Have Exceptional Organization Skills – Your ability to prioritize tasks, streamline processes, and maintain attention to detail will be key in keeping our operations running.
• Are a Versatile Communicator- You’re able to adeptly communicate with our team and relay information to clients, vendors, and partners in a clear and professional manner.
• Are Detail Oriented- You’re able to keep your eye on all the details, even when there are a lot of elements at play.
• Know The Tools- You’re a rockstar at Microsoft Outlook, OneDrive, SharePoint, and Teams.
• The Right Experience – You have 3-5 years of experience.
• Are Based In the San Francisco Bay Area – This is an on-site position and You’ll be working from our office.

WHAT YOU’LL ACCOMPLISH

As our office manager, you will play a crucial role in ensuring the smooth and efficient functioning of our workspace. Your responsibilities will involve a variety of administrative tasks, managing correspondence, scheduling, and providing support.

• Strong experience with coordinating and managing calendars. You’ll be working closely with our project team and clients to schedule and arrange meetings.

• Serve as a liaison between the Company and our outsourced Accounting firm, and other vendors and partners.  You’ll be facilitating effective communication, collaboration, and coordination to support seamless operations and relationship management.

• Booking travel arrangements for the Project Team, including flights, accommodations, transportation, and other necessary arrangements.

• Draft and prepare sales presentations, proposals/contracts, and purchase orders with meticulous attention to detail, ensuring accuracy, compliance, and adherence to company policies.
• Manage outgoing shipments by transporting packages to FedEx for timely delivery, while also overseeing the reception and organization of incoming deliveries.
• Organize events related to employees and client appreciation, handling the procurement of items such greeting cards and catering.
• Utilizing strong communication and interpersonal skills, serving as primary point of contact when welcoming visitors and interviewees.
• Support HR in onboarding and offboarding processes.
• Generating and compiling reports related to time/expense, sales, and inventory.
• Additional tasks include answering phones, keeping kitchen and pantry stocked via Instacart, communicating with the property manager, watering plants, and related tasks around keeping the office well-kept and tidy.

WHAT YOU WILL LOVE ABOUT WORKING HERE

First, we’re about to become best friends! We support each other inside and outside of the office. If you play guitar, we’d love for you to bring it into the office and show us. We love to support each other!

If that wasn’t enough, here are some of the perks of working here:

• We Do Happy Hour- We strongly believe in hanging out with each other. Our resident DJ’s spin some tunes and we enjoy some refreshments.
• Medical Insurance including health, dental and vision
• 401K plus company match
• Competitive Salary: $75K - $95K depending on experience
• Possible eligibility for performance bonus and other incentives
• Commuter Benefits
• PTO plus sick time
• Fun Office Environment

As a requirement of the hiring process, qualified candidates will be subject to a background check.

Neetek Systems Integration, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.