Office Manager

Company Description Nadia Yakoob & Associates is a boutique immigration law firm located in Oakland, CA. Our team is dedicated to assisting individuals with their immigration needs, whether for work, family, or personal reasons.

With a focus on temporary and permanent visas, family-based immigration, asylum, and citizenship, we offer both expertise and empathy to navigate the complexities of U.S. immigration law. Role Description and Job Duties This is a full-time hybrid role for an Office Manager at Nadia Yakoob & Associates. The Office Manager will be responsible for handling HR, payroll, accounting, and day-to-day operations of our firm.

We need a proactive, detail-oriented professional who likes numbers and workflows to help with the following job duties: Help with hiring (reviewing resumes, scheduling interviews, and communicating with applicants). Onboarding of new hires (payroll, employment verification, background check, schedule trainings). Prepare payroll and travel reimbursements through Gusto and track PTO and sick leave. Manage our 401k plan, including contribution rates, payroll totals, etc.

Order supplies and manage annual tech subscriptions Generate and send invoices to clients through Quickbooks, and record payment. Submit month-end accruals for larger clients. Coordinate with bookkeeper re: invoices Run regular reports in our case management software to make sure all cases have necessary follow-up tasks scheduled and meet with team members to discuss active case matters.

Help with event planning, including annual team retreat and outreach events. Qualifications Communication and Customer Service skills Administrative Assistance and Office Administration skills Knowledge of office equipment Excellent organizational and multitasking abilities Proficiency in Google Suite and Quickbooks Strong attention to detail Previous experience in a law firm or immigration-related field is a plus Associate's or Bachelor's degree in Business Administration or related field