Office Manager

Company Description

Morguard is a fully integrated real estate company. We strategically invest in high-quality, well-located, multifamily assets across North America and our onsite teams are critical to our Communities' success.

Job Description

The Office Manager reports to the Executive Assistant & Corporate Event Planner and is responsible for overseeing the daily administrative operations of the corporate office and ensuring a productive and efficient work environment. This role involves coordinating and assisting in all areas of the office functions including reception and efficient management of supplies. The Office Manager should possess excellent interpersonal skills for establishing & maintaining effective working relationships with other employees, vendors, other departments, public officials, and the general public. Ability to multi-task is very important in this dynamic environment.

Qualifications

DUTIES AND RESPONSIBILITIES

• Compose correspondence, answer inquiries, screen & direct calls, visitors, and guests

• Organize and host staff meetings and luncheons

• Provide administrative support for other managers and officers as needed

• Purchase office supplies (copy paper, toner) and supplies for the break room (coffee, snacks, paper towels, water, etc.)

• Responsible for office mailing; sorting and distributing incoming and preparing outgoing mail

• Maintains supply of mailing supplies (i.e. FED EX, USPS envelopes and labels)

• Supply and maintain the copy room and mailroom for members of the management staff, as needed.

• Ensures postage machine has adequate funds available and processes request for replenishment

• Monitor incoming facsimiles and distribute to appropriate personnel.

• Carry out daily office tasks and other duties as assigned

• Assist the Executive Assistant & Corporate Event Planner as assigned

• Serve as an ambassador and role model of the company (you're always in the spotlight!)

• Represent Revenue Properties Management Company in the community

Morguard

• Process miscellaneous documentation including capital requests, personnel and accounting forms

• Handle incoming invoices and payments in accordance with policies set

• Track corporate office expenses and ensure we are within budget

• Perform and/or assist with special projects/events as needed by management

Executive Support:

• Assist the Executive Assistant & Corporate Event Planner with executive support, including, but not limited to:

• Reconcile credit card purchases, including tracking purchases, reconciling monthly statements, obtaining signatures and receipts, and submitting prepared expense reports within Concur

• Support the Executive team as needed in preparing for internal or external meetings, conducting research, and coordinating logistics if necessary

• Provide administrative support to Executive team in terms of managing meeting logistics, making travel arrangements, and coordinating schedules if necessary

Event Planning:

• Support and coordinate Company philanthropy projects, including but not limited to, LLS South Florida Light the Night walk and Office holiday food, North Pole Express, etc.

• Develop ideas and coordinate events for corporate teambuilding (Quarterly Golf and Grub, company kickball team, etc.)

• Assist with booking venues and event setup, including seating arrangements, décor, etc.

• Maintaining organized records and documentation for each corporate office vendor

Qualifications

• Minimum two (2) years experience in general business procedures and financial preparations

• Bi-lingual (French and/or Spanish) - preferred, but not required.

• Effective writing, communication and organizational skills.

• Ability to prioritize and work within deadlines.

• Proficient in Microsoft Excel and Word.

• Be committed to the success of each associate as a member of the team.

• Customer service oriented.

• High School graduate; college degree preferred but not required.

• Drug test, criminal/credit background check and reliable transportation required.

• May be required to work weekends, holidays and overtime.

• Be able to bend, stoop, and stand.

Additional Information

Why you should join Morguard

At Morguard, our employees are our greatest investment. We make people our priority and strive to create a culture of respect, health and safety, and equal opportunity to support employees to meet their goals.

When you join Morguard, you join a strong and committed team and will have access to:

• Employer Provided Medical Insurance Options

• Excellent culture that supports a work-life balance with time off for Summer Hours, Vacation, Personal, Sick Leave, and Paid Holidays

• Education Reimbursement Program

• Dollar for dollar matching 401k Savings Plan with immediate vesting

• Opportunity to live onsite within portfolio with our Employee Discount

• Morguard is an equal opportunity employer

+This job description is intended to describe the nature and level of work being performed by individuals assigned to this position. It is not an exhaustive list of all responsibilities required of the job. Job descriptions may also be rewritten periodically to reflect any changes in the position's duties.

Morguard is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

PRIVACY