Office Manager

Job purpose is to maintain an effective office with the efficient administration of key controls, including routine financial tasks, provision of office supplies, and support for office security and employee safety. Job purpose is also to participate in the packaging and shipment of medical devices and other products.

This role includes limited responsibility for packaging line support. Additional responsibilities include management and record keeping of art work and label specifications, creation, approval, and implementation of printed packaging components; and other tasks as assigned.

Duties and responsibilities

The primary job duties and responsibilities:

1.Purchase order management and inventory reconciliation, weekly and monthly

a. Pick ticket, invoice and packing slip generation

b. Shipping and tracking for orders

c. Inventory tracking and reconciliation, monthly

2.Financial reports, weekly, monthly and quarterly

a. Invoice log run

b. Accounts Payable invoice reports for approval, weekly and submission of utility bills

c. Sales sheet (s)

d. Bank statements, receipt and file

e. Inventories

f. Raw material ordering, quarterly

g. Purchase of office supplies, online or a nearby retailers.

3.Manufacturing (up to four hours/week)

a. Packaging line equipment record keeping for adequate maintenance

b. Adhere to all procedures relating to the proper operation, care and record keeping of equipment and materials for which this job has responsibility or for which this job brings this employee into contact

4.Labeling

a. Responsible for maintaining all product artwork specifications and record keeping which includes, but is not limited to, labels, packaging components and marketing materials

b. Managing the process of and performing the record keeping for documenting artwork creation, changes, obtaining approvals and working with printing services and suppliers to obtain printed components that meet specifications

5.Office Management and Other, weekly

a. Greet guests, answer general office line, and coordinate teleconferences and answering machine/rollover

b. Negotiate contracts for key services, utilities, as requested

c. Project management: support the creation and maintenance of effective action plans with timing

d. Support periodic requests from Northfield office, including but not limited to employee training

e. Weekly team meeting: take and publish minutes and keep a record of weekly minutes

f. Adhere to stated policies and procedures relating to assigned responsibilities, to general company operations, to health, and to safety

g. Other Company projects and tasks as assigned

Qualifications

• Education: High school degree or equivalent, college degree preferred

• Specialized knowledge: Entry level understanding of machinery operation and tools, and, proficient at using standard office desktop software with two or more years of practical business experience

• Skills: Very good organizational, written and verbal communications skills

• Abilities: Should have a positive and motivated attitude, demonstrate high resilience, be able to interact with clients, suppliers and other employees, professionally at all times

• Professional Certification: None

• Experience: Some experience in regulated medical device or pharmaceutical industry is desirable, but not a prerequisite

Working conditions

Working conditions include proper gowning and working in clean rooms, may require evening and weekend work, shift work, working with challenging clients, working in challenging environmental conditions

Physical requirements

The job requires standing for extended periods of time, lifting heavy objects on an infrequent basis, doing repetitive tasks with few breaks.

COVID-19 Vaccination

Please be aware that Medline requires all employees starting in this position to be fully vaccinated against COVID-19. This position will require the successful candidate to provide proof that they are fully vaccinated by their start date. Medline is an equal opportunity employer, and will provide reasonable accommodations to those individuals who are unable to be vaccinated for COVID-19 consistent with federal, state, and local law.

Benefits

Medline is committed to offering competitive benefits and a variety of choices to best meet the needs of you and your family. For employees scheduled to work at least 30 hours per week, this includes health and well-being, financial fitness, career development, paid time off and more. Employees scheduled to work less than 30 hours per week can participate in the 401(k) plan, access the Employee Assistance Program(EAP), Employee Resource Groups (ERG) and Medline Service Corps.

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified

applicants without regard to race, color, religion, gender, national origin, age, sexual

orientation, gender identity or expression, protected veteran status, disability/

handicap status or any other legally protected characteristic.

Every day, we're focused on building a more diverse and inclusive company, one that recognizes, values and respects the differences we all bring to the workplace. From doing what's right to delivering business results, together, we're better.

Medline is committed to reducing our carbon footprint, developing responsible products, supporting our employees and local communities, and promoting high ethical standards internally and among our supplier partners.