Pine Bluff Lighthouse Charter School is seeking an Office Manager for the 2020-2021 school year. Please submit your application for consideration.
A Lighthouse Academy office manager works to create and enhance a culture of achievement and respect where high expectations and results are the norm. Office managers' actions must always be aligned with our mission, vision, core values and education program. The essential functions for our office managers are as follows:
ADMINISTRATIVE and OPERATIONAL SUPPORT
Implement the Lighthouse Academy Procedures Manual by effectively administering all policies and procedural processes.
Implement the Lighthouse Academy Employee Handbook by effectively administering and providing oversight for all policies and procedural processes.
Input key school data into LHA's student information system, as well as any other state/district required student information system including attendance, lunch programs, and other data as required by school reporting requirements; continuously update and verify accuracy of data.
Capture and organize key school data for creation and completion of all district, state and network reports, as requested.
Assist principal with all aspects of student recruitment: marketing materials, answering parent questions, processing applications, lottery organization, working with parents/guardians to complete enrollment information
Manage financial processing and record keeping for the school, including invoice processing, cash management, bank deposits, procurement, asset inventory and weekly reporting.
Maintain all files and records for the school as may be required to ensure accuracy and confidentiality, as well as efficiency for information collection.
Complete related clerical/administrative duties as required by the principal and LHA regional support staff.
FAMILY and COMMUNITY RELATIONS
Communicate in a timely and respectful way with parent/guardians remaining sensitive to different families' cultures, values and needs.
Initiate and maintain timely communication with all parents/guardians (notes home, phone calls, in-person meetings) concerning required school documentation and procedures; follow up with parents to receive full compliance and participation from all parents/guardians.
Work collaboratively with families, and other members of the community as requested to aid in the involvement and support of the success of a diverse student population, and to bring in volunteers and additional resources.
Collaborate with colleagues (school-wide meetings, office manager calls, professional development days) to continuously improve personal practice and to support the achievement of the overall goals and mission of the school and the network.
Access meaningful learning experiences (professional development opportunities, ideas from colleagues and supervisors) and exercise judgment in accepting findings as valid for application in practice and improvement.
Reflect critically upon experience and practice; identify areas for further professional development as part of a professional development plan that is linked to professional growth and school/network level goals; access meaningful learning experiences; listen thoughtfully to other viewpoints and responds constructively to suggestions and criticisms.
Use feedback to inform and update Individual Professional Development Plan.
Education: Associate's degree preferred
Prior office management and clerical experience in a school environment
Ability to operate effectively in a busy, open air environment with intermittent interruptions
Working knowledge of student information systems, PowerSchool experience preferred
Strong desire to work within an innovative, urban educational program
Ability to turn best practices into high quality, goal-driven results
Highly effective interpersonal skills to provide high quality customer service
Experience using QuickBooks, web based payroll (ADP preferred) and HRIS systems, Microsoft Office Pro software, and ability to effectively use word processing, spreadsheet, presentation and database applications
Working knowledge of standard office equipment including, but not limited to: PC, copier, fax machine, telephone, and local network and Internet searches
Ability to complete thorough and accurate written reports/correspondence