Office Manager

Overview

Welcome Home! Build your career with Lennar:

As one of the nation's largest builders, Lennar has built over one million new homes for families across America. Since 1954, our communities have catered to all lifestyles and family dynamics, whether you are a first-time or move-up buyer, multigenerational family, or active adult.

At Lennar, Everything's Included in our homes, and Everyone's Included on our team. Our Everyone's Included vision is to be as inclusive and diverse as the communities we build unleashing the power of diversity within our workforce to drive innovation & sustainable growth.

Lennar's Core Values:

Our commitment to Quality, Value, and Integrity is the underlying foundation upon which Lennar was built, and these three fundamental principles still guide us in caring for our customers, associates, trade partners, shareholders, and community.

Office Manager Summary:

Act as Office Manager for the Division, and provides administrative support to Division President. Requires the ability to prioritize and problem-solve. Must be able to handle multiple tasks while meeting simultaneous deadlines. May assist various managers in division with administrative support.

Responsibilities

Office Manager:

• Inventory, order and stock all office supplies. Reconcile invoices and allocate charges appropriately.

• Arrange for the service and maintenance of all office equipment, including office facilities (restrooms, lighting, etc.).

• Oversee all stationery items, office supplies, and business cards.

• Serve as liaison between the space planner and homebuilding associates for all tenant improvements.

• Coordinate list for daily kitchen clean-up, if required.

• Inventory, purchase and stock all kitchen supplies.

• Oversee the scheduling of conference rooms.

• Negotiate the lease, Purchase and Service agreements for office equipment including copiers, fax machines and postage meter.

Administrative Assistant:

• Provide administrative support to Division President, including managing and maintaining calendar and appointments, and booking travel arrangements.

• Requires computer proficiency in various software programs for typing reports, business letters, memorandums, presentations, and other correspondence in an accurate and timely manner. Includes some composing and/or transcribing of correspondence.

• Assist in the preparation and processing of check requests, expense reports, deposits, and invoices when required.

• Organize and maintain a central filing system as well as working files for administrative matters and chronological correspondence.

• Make photocopies, fax and file documents as requested.

• Assist with the coordination & set up meetings and luncheons.

• Assist with new community set up and closing communities including providing copiers, internet, water, coffee, etc. to the Welcome Home Centers and Construction Trailers.

• Maintain color books for communities, and plot exterior colors and elevations, including change requests.

• Perform all other duties as assigned.

Qualifications

• Three (3) - five (5) years work experience in similar position

• High school diploma or GED required; college degree preferred

• Strong organizational / analytical skills

• Maintain regular attendance and punctuality relative to daily work schedule is required

• Ability to make decisions and exercise good judgment

• Excellent interpersonal communication skills, verbal and written

• Must poses basic skills in Microsoft Word & Excel; PowerPoint knowledge a plus

• Typing 50 wpm

• Must possess professional attitude to represent company in a positive manner

• Follow directions from a supervisor

• Interact well with co-workers

• Understand and follow posted work rules and procedures

• Accept constructive criticism

• Valid Driver's License

• Team player

Physical Requirments:

This is primarily a sedentary office position which requires the ability to occasionally bend, stoop, reach, lift, move and carry office supplies and materials weighing 25 pounds or less. Must be able to operate a computer keyboard, telephone, fax and copying equipment. May be required to operate a motor vehicle.

FLSA Status: Non-exempt

Life at Lennar:

Lennar recognizes our associates are the heart of the company's success. Learn new skills, build your path, and become an integral part of the Lennar Family.

Lennar associates will be eligible for many benefits in accordance with Lennar's policies and applicable plan terms, including:

• Health Insurance - Medical, Dental & Vision

• Vacation - up to 3 weeks of vacation per year upon hire

• Holidays, Sick Leave, & Personal Days

• 401(k) Savings Plan with company match

• Paid Maternity & Bonding Leave

• New Hire Referral Bonus Program

• Home Purchase Discount for Associates

• Associate Assistance Plan

• Everyone's Included Day

• Student Debt Repayment Program

This information is intended to be a general overview and may be modified by the Company due to factors affecting the business.

Lennar is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. #LI-IM1

Type

Regular Full-Time