The Office Manager keeps the office spinning right round by keeping our office up-to-date, informed, and organized! If you're a master of office procedures, we have a great opportunity for you! Our Lamar office in Albuquerque, New Mexico is now hiring a new management team member to help us bring outdoor advertising campaigns to life for brands in Albuquerque, NM and the surrounding areas.
Lamar Advertising is one of the largest outdoor advertising companies in the world. Lamar offers advertisers a variety of advertising formats, helping both local businesses and national brands stand out from the competition. We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. We have been in business over 100 years, and we have stayed true to our mission and values. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.
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We offer a competitive and comprehensive compensation & benefits package for all full-time employees. Some of our benefit offerings include, but are not limited to, multiple medical plan options, dental and vision insurance, paid vacation/sick time, 401K plan, and incentivized wellness programs.
The hourly range for this position is $24.00 / hour, dependent on relevant experience.
The purpose of the Office Manager is to handle all administrative functions and responsibilities as well as maintaining payroll hours, and working closely with Human Resources on company-wide policies and regulations. This position will most likely serve as the sole administrative personnel in the office, but may also supervise one additional employee.
Maintain accounts receivables for the company office. Includes making calls, sending correspondence, updating the ATB (Aged Trial Balance), and communicating with the sales department about past due accounts
Responsible for updating the billing system including client information, accounts, and contracts
Maintain accounts payable for the company office. Includes processing invoices, recording pertinent information (company, date, amount, etc.), coding invoices to the correct department, and sending invoices to corporate for payment
Act as a liaison at the local office for corporate Human Resources. Includes assisting in the hiring and affirmative action process, maintaining employee information, assisting employees with benefit questions, worker's compensation, and assisting with any other human resource requirements needed.
Provide administrative assistance to all employees at the office, as needed, such as assisting the sales department prepare contracts, answering collections questions, providing invoice copies, assisting operations employees with payroll, etc.
Provide information, including compensation, to corporate departments (Payroll, Human Resources, Credit department, Accounts Payable, Accounts Receivable, etc.), as needed
Run errands for the office as needed. For example, going to the post office for stamps, sending certified mail, making deposits, etc.
The following duties may vary, depending on location need:
Will most likely serve as the sole administrative personnel at the office and perform additional duties such as: answering phones, typing correspondence, inputting and researching data, logging in and ordering production, taking and uploading POP photos, charting responsibilities (digital and/or static structures), and managing social media content
May support Operations with administrative duties such as: maintenance of OSHA logs, handle Operations Manager's and GM's expense reports upon request, misc. truck mileage reporting, petty cash, etc.
May supervise one other administrative staff
Complete any special requests/projects from General Manager, Sales Manager, or Operations Manager
Requires an excellent command of the English language, both written and verbal.
Skill in speaking with persons of various social, cultural, economic, and educational backgrounds
Requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
Strong work ethic someone who takes great pride in professionalism, responsibility, and is proactive
Must be able to work independently and as a team member
Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to use fax machine, copiers, scanners and binding machines
Requires the ability to handle different challenges each day and adequately prioritize those demands
High School Diploma or Equivalent
A college degree in Business, Business Administration, or related field is preferred
2 years of experience in an office environment is required. In lieu of experience, college education will be accepted
Or another equivalent combination of education and experience
Physical Demands and Work Environment:
The primary work environment for this position is an office.
The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, and depth perception), and talking.
Nights spent away from home traveling are less than 10%.
Lamar is an EOE/AA: Minorities/Females/Disabled/Protected Veterans or any other State or Federally protected characteristic
California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar. By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar. Lamar will not sell this information.
Lamar Advertising Company