Office Manager

Office Manager

Bluebonnet Ford Lincoln

New Braunfels , Texas

Posted On: July 01, 2024

Bluebonnet Motors is currently seeking an Office Manager. The ideal candidate will have high character and a strong work ethic. The Office Manager will learn the organizational processes and perform various duties to be able to generate financial data for all dealership departments, which together represent the accurate financial condition of the business; provide accurate reporting to the dealer/general manager and Controller and is responsible for accounting office and administrative functions.

Primary responsibilities include but are not limited to:

• Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame.

• Controls all posted documents, including time records, vehicle deals, commissions, and additions and changes to inventory.

• Provides a timely daily operating control (DOC) and keeps the dealer/general manager informed about trends.

• Reviews cash position daily; Maintains an effective cash management system. Forecasts cash needs; Controls petty cash amounts for dealership and sales department.

• Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, parts inventory and co-op advertising accounts are current and accurate.

• Reconciles select accounts monthly; Approves adjustments to inventory and receivable accounts.

• Prints monthly journals, schedules, and general ledger. Closes month by processing accounting month-end.

• Ensures compliance with all government regulations; Assists in completion of annual review/audit.

• Reviews payroll on a timely basis and posts payroll accruals.

• Prepares tax reports, tax deposits and tax returns in a timely, accurate manner.

• Manages the payoff of vehicle floor plan and works with bank representatives.

• Responsible for the supervision and training of office personnel.

Requirements include a Bachelor's degree from a four-year college or university in Accounting or related discipline; OR 10 years related experience. Strong accounting skills, knowledge of Generally Accepted Accounting Principles (GAAP), and excellent written and verbal communication skills are required. Candidates must be able to multitask in a fast paced environment and work flexible hours.

Bluebonnet Motors offers a dynamic work environment that is conducive to growth opportunities. We are located in New Braunfels, Texas and a proud member of the Kahlig Auto Group. Our employees enjoy a comprehensive benefits package that includes: medical, dental, life and disability, 401(k), paid vacation, sick, holiday and a wellness program. Bluebonnet Motors is an Equal Opportunity Employer.