We are looking for you dynamic, best-in-class talent to join the Weber Shandwick St. Louis team as an Office Manager. The Office Manager performs a broad range of administrative support functions including calendar management, travel arrangements, expense management, and additional general administrative duties. This position requires the ability to effectively deal with all constituencies, the highest levels of discretion and confidentiality, as well as excellent communication and organization skills. This opportunity will enhance your career and provide a platform to partner with the world's leading consumer brands and join the team named 2019 Ad Age Best Place to Work. We're looking for someone with a friendly attitude, who isn't afraid to go out of their way to help others and assist in creating and maintaining our positive work culture and environment. A few of our perks include: A dog-friendly office, casual dresscode, secure garage parking, a health and wellness room, and lots of natural lighting in a uniquely designed, historic space.
What you'll do:
Support senior leaders; proactively manage their calendars, requiring interaction with both internal and external executives and assistants in order to keep leadership team on schedule
Prepare and manage expense reports for the members of the executive management team
Serve as main St. Louis-based contact for other administrative and support functions (HR, IT and Finance) in other Weber Shandwick offices such as Chicago and Minneapolis (primarily serving as a conduit of communication)
Organize client-facing and internal meetings; book meeting rooms and coordinate presentations, catering, and audio-visual needs
Take a proactive approach to managing department's needs from an administrative perspective
Assist with planning and executing special projects, as needed, not limited to office events, trainings, conferences, organizing catering for client meetings, supplying the office common area with tasty snacks and drinks, etc.
Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
What you bring to the table:
Supreme organizational skill set; there can be a lot of information that needs accessed quickly, or staff may need help accessing that information
Minimum five years' experience in a similar role, working in a fast-paced environment, supporting multiple executives
Strong attention to detail with emphasis on accuracy, quality, timeliness, and follow-through
Excellent calendar management skills, including the coordination of complex executive meetings
Experience assisting management with the creation of PowerPoint presentations
Strong fluency in MS Office, including Word, Excel, PowerPoint and Outlook
Experience scheduling travel arrangements for management; American Express travel experience a plus
Enthusiasm to work collaboratively and proactively; and to build relationships across the company
Strong communication skills, both verbal and written
Some technology expertise (setting up webcasts, helping with device issues, etc.)
Ability to multitask and manage multiple projects
About Weber Shandwick
Weber Shandwick is a leading global communications network that delivers next-generation solutions to brands, businesses and organizations in major markets around the world. Led by world-class strategic and creative thinkers and activators, we have won some of the most prestigious awards in the industry. Weber Shandwick was named to Ad Age's Best Places to Work in 2019 and was the only PR firm designated an Ad Age A-List Agency Standout in 2017 and 2018. Weber Shandwick was also honored as PRWeek's Global Agency of the Year in 2015, 2016, 2017 and 2018, and earned 25 Lions at the 2019 Cannes Lions International Festival of Creativity. Data-led, with earned ideas at the core, the agency deploys leading and emerging technologies to inform strategy, develop critical insights and heighten impact across sectors and specialty areas, including brand and B2B marketing, healthcare marketing, change management, employee engagement, corporate reputation, crisis management, data and analytics, technology, public affairs, social impact and financial communications. Weber Shandwick is part of the Interpublic Group (NYSE: IPG). For more information, visit http://www.webershandwick.com
Weber Shandwick is proud to be an Equal Opportunity/Affirmative Action employer. Weber Shandwick recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status.