Office Manager II

Westminster University

Officer Manager II

POSITION SUMMARY:

Westminster University is looking for an Office Manager II, at the College of Arts and Sciences. The Office Manager II provides administrative and clerical support to the School of Arts and Sciences. This position helps ensure the smooth operation of both the Meldrum Science Center and the Main A&S Office in Foster Hall. The Office Manager II supports three graduate programs, assisting program chairs and graduate students in the School of Education. This role reports to the Dean of the College of Arts and Sciences, and will work with a diverse group of faculty, staff, students and perform a variety of tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Office Management:

• Provide office coverage, including intake and referral of questions and tasks, for both Meldrum Science Center and Foster Hall when necessary

• Provide administrative support to six undergraduate science programs and up to 28 others, including purchasing, budget tracking, reconciling purchasing cards, and creating check requests

• Manage student academic records

• Provide grant support (e.g. purchasing materials, tracking and reporting on expenses)

• Support faculty and staff as they plan and coordinate events throughout the year

• Support checkout and oversight of science equipment and instruments for maintenance, repair, and purchase

• Support room scheduling planning and requests

• Support data management

• Offer secondary oversight of student employees

• Assorted tasks, as needed: key card access, mail/delivery, website updates, etc.

• Other duties as assigned

Graduate Programs Coordination:

• Support three graduate programs by assisting program chairs and graduate students in SOE.

• Ensure that these programs operate successfully by coordinating events, outreach, processes, and procedures.

• Coordinate and collaborate with program chairs and other staff on campus to manage and improve operations.

• Assist students with inquiries about financial aid, registration, technology access, student accounts, and other general program questions as well as escalated student issues.

• Assemble and develop program information for reporting; coordinate with graduate committees, as needed, for hooding events

MINIMUM QUALIFICATIONS

• Bachelor's Degree and 3-5 years of administrative experience, or a combination of work experience and education

• Familiarity with word processing, spreadsheets, and database management

• Positive professional demeanor that instills confidence, trust, and respect

• Excellent written and verbal communication skills with strong customer orientation

• Proficiency in word processing, spreadsheets, presentation and database software, internet applications and social media

• Strong organizational skills, able to work independently, multi-task, and manage project timelines

• Attention to detail and problem-solving skills

PREFERRED QUALIFICATIONS

• Experience with grant support/reporting

• Administrative experience in higher education