Office Manager

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HR Partners Topeka , KS 66606

Posted Today

Company:Christian Church in Kansas (Disciples of Christ)Title:Office ManagerReports to:Regional Minister, Personnel Committee, Regional BoardFocus of Position:This is a full-time position (8:00-4:30 Monday-Friday, half hour for lunch). The primary focus is three-fold: Administrative Assistant to the Regional Minister, Corporate Secretary for the Region, and Office Manager for the Topeka office. This person should be positive, detailed, and eager to help make a difference!Primary Responsibilities:
Administrative Assistant:

  • Assist Regional Minister and church search committees with Search & Call of pastors
  • Maintain annual Year Book & Directory Reporting on-line
  • Maintain, & print Regional Directory and various event program books as needed
  • Attend staff meetings/calls locations vary
  • Assist with Christmas Offering and other Special Offering publicity
  • Assist Regional Minister as needed
  • Administrate Regional part of proprietary database

Corporate Secretary:

  • Notarize documents (4-year Notary Public certification; Region pays for it)
  • Prepare for Executive Committee and Regional Board meetings
  • Record/print minutes for Executive Committee and Regional Board meetings
  • Attend Regional Assembly and assist with planning

Office Manager:

  • Typical office manager functions: maintain communications between two satellite offices and staff, handle mail, coordinate and oversee office work, trouble-shoot computer questions and problems, deal with building maintenance needs, answer office phone, order office supplies
  • Create on-line event registrations
  • Assist Disciples Women, Clergy Clusters and Camp with publicity & registrations
  • Update church information (pastor, address, phone, email, etc.) on regional website
  • Maintain church and ministerial information in permanent files
  • Process and enter registrations for all other events and workshops as needed (Youth Convention, Spiritual Retreat, Mens Retreat, Gala, Mission Trips, etc)
  • Set up ZOOM calls as requested
  • Approve bank transactions, account payables as requested by bookkeeper
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Office Manager

HR Partners