Office Manager - Home Healthcare

LHC Group Auburn , AL 36830

Posted 7 days ago

OverviewLHC Group is the preferred post-acute care partner for hospitals, physicians and families nationwide. From home health and hospice care to long-term acute care and community-based services, we deliver high-quality, cost-effective care that empowers patients to manage their health at home. Hospitals and health systems around the country have partnered with LHC Group to deliver patient-centered care in the home. More hospitals, physicians and families choose LHC Group, because we are united by a single, shared purpose: It's all about helping people. The Home Health Business Manager is responsible for coordinating and directing the non-clinical operations of the agency and ensuring that all duties are performed in a timely manner. The Business Manager is also responsible for ensuring that all administrative support to Executive Director and/or Clinical Director and data entry functions are operating effectively and efficiently.Additional Details

Essential Functions

  • Proficient with all aspects of data entry in operating systems as applicable, and Microsoft Office Suite including but not limited to Microsoft Excel, Word, and Outlook.

  • Maintains office/branch manuals as needed; i.e. administrative binder.

  • Responsible for the ordering of medical supplies and office supplies.

  • Responsible for submitting invoices to Home Office per policy timelines.

  • Performs technical billing audits per policy and follow-up with corrections.

  • Responsible for clerical functions in agency related to filing, work flow, etc.

  • Assures that all telephone traffic is managed in a professional, customer service oriented manner and is relayed to the appropriate people.

  • Responsible for customer service training for clerical and administrative support staff.

  • Participates in Performance Improvement Plan and processes.

  • Responsible for completion and tracking of PAFs (personnel action forms) references, health screenings, criminal background checks, and drug screens for new hires and existing staff if applicable.

  • Ensures completion and ongoing maintenance of HR/medical files for all agency employees and contract staff. (Ex. Primary Source license verification)

  • Payroll: Assures payroll accuracy. Run payroll integrity report; initial and file with unverified services and staff verified report.

  • Reviews OASIS Validation within 7 days of receipt of report and takes appropriate action.

  • Responsible for coordination of Personal Emergency Response Program including but not limited to: scheduling, deployment, cleaning, inventory management, and training of staff.

  • Responsible for the procurement of goods and services of the facility (ex. medical supplies, office supplies, and contracted services) within budgeted guidelines.

  • Responsible for monthly inventory of medical supplies.

  • Responsible for the annual distribution of physician satisfaction surveys.

  • Responsible for the timely evaluation of clerical support staff in conjunction with the Executive Director and/or Clinical Director.

  • Responsible for the day-to-day coordination, timely completion (reporting) and troubleshooting of all training and development activities i.e. new hire orientation, new to role training, and ongoing training and development

  • Assumes an active role in the coordination, facilitation, tracking and reporting of professional development of staff, ongoing skill development, and other mentoring activities.

  • Responsible for maintaining an office environment that fosters the professional growth and development of staff

  • Responsible for proficiency in and timely completion of the Business Manager Task List.

  • Coordinates outgoing and incoming mail for agency.

  • Assists with administrative duties related to the Human Resources department, including expediting recruitment advertisements, processing applications, and maintaining misc. databases.

  • Assists in the processing of paperwork related to injury and accident logs.

  • Assists the Executive Director and/or Clinical Director as needed in other agency processes and functions.

  • Any other duties as assigned.

QualificationsEducation Desired

  • BA Degree or equivalent working experience with supervision of administrative support staff.

Experience Requirements

  • Three (3) years of management experience required.

Skill Requirements

  • Demonstrates organizational, written/composition skills, and verbal skills.

  • Demonstrates typing skills, filing skills, and word processing skills (Microsoft Office Suite including Microsoft Word, Outlook, Excel, etc.)

  • Demonstrates ability to work independently.

  • Demonstrates strong process and people leadership abilities.

  • Demonstrates strong financial management skills.

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Office Manager - Home Healthcare

LHC Group