Hiya is revolutionizing the way people make and receive phone calls. We are one of the fastest growing mobile startups in the world. The phone dialer app has remained unchanged since smartphones launched over a decade ago. Hiya is changing this by working with mobile phone makers (like Samsung) and mobile carriers (like AT&T) to bring this innovation to more than 40 million monthly users in 196 countries. With offices in Seattle, London, and Budapest we have the backing from top investors in the US and Europe, and an exceptionally diverse and skilled team.
We're looking for an Office Manager who will partner with various departments to make sure the organization is running smoothly as a whole. We are looking for an experienced administrative professional who is eager to wear multiple hats. This individual will work with all employees of the organization and will support executives. It is essential this individual is a detail oriented and quick thinker who can work independently, and proactively.
What will you do:
Be the point person for all office ordering, including supplies, equipment, snacks, and beverages
Plan small to large scale corporate events including bi-weekly happy hours and lunches, and larger events, such as the Company Party and all company retreat
Assist executives and Accounting with corporate expense reports submission and processing using the Concur solutions program
Partner with Accounting on Accounts Payable activities using Quickbooks
Manage contract and price negotiations with office vendors, service providers and office lease
Maintain close relationship with the Hiya recruiter to assist with scheduling; help with candidate meals, onsite coordination, travel, and expense reimbursement
Support other Human Resources Functions, as needed
What we expect from you:
1+ years experience in office manager or executive assistant role.
Have outstanding communication skills, whether through email, on the phone, or in-person.
Be a people-oriented person who enjoys collaborating with a multitude of people
Eagerness to be in a startup environment
Self-directed and comfortable being an independent contributor;
Experience working with remote employees; due to the fact we have folks remote in the US, the United Kingdom and Hungary
Proficiency with a variety of computer software programs; including Excel, Word, and Powerpoint
What you should expect from us:
Work at a supportive and fast-growing startup with a fantastic team
Make an impact in the lives of tens of millions of consumers
Many office perks and great company benefits
Collaborate and learn from other great team members
Support in developing your skills and accelerating your career
This position is in Seattle at our amazing downtown offices.
Hiya is an equal opportunity employer. We value and embrace diversity. We do not discriminate on the basis of race, color, national origin, religion, gender, gender identity or expression, sexual orientation, marital status, age or disability status.