Office Manager - Hospice & Palliative Medicine

Dept Number/Name: 0-6123-000 / Dept of Internal Medicine

College Division: USF Health- Morsani College of Medicine

Salary Plan: Staff

Job Code/Title: 0716 / Office Manager - Hospice & Palliative Medicine

Hiring Salary/Salary Range: $45,000 - $50,000 annual

Position Number: 00047972

ORGANIZATIONAL SUMMARY:

The Department of Internal Medicine is the largest and most complex Department in the Morsani College of Medicine with over 26 Divisions, Programs and Centers/Institutes, total human resources in excess of 1,000, and an annual all-source budget in excess of $143,000,000. The Department's ongoing growth includes the restructure of Cardiovascular Sciences from a separate Department to a Division, support of the Microbiome initiative, and the execution of clinical, research and education initiatives focused on COVID-19 and emerging infectious diseases.

The mission of the Department is to rank among the elite in the nation in the areas of education, research and patient care. The Department provides education and training for a diverse group of medical students, residents, fellows and health personnel from USF and throughout the world.

The Department's research activities are numerous and involve both basic and clinical research activities in all subspecialties of Internal Medicine. Our NIH funding is in excess of $120 million over the past 3 years. Patient care occurs in our affiliated hospitals (including Tampa General Hospital, H Lee Moffitt Cancer Center and Research Institute, James A Haley VA Hospital, Florida Hospital) as well as our state-of-the-art ambulatory health care centers.

The Department also provides healthcare support and services via contractual arrangements with many diverse organizations. The US News & World Report recent rankings of our subspecialties include Nephrology at 18, and Gastroenterology at 24 and Primary Care at 67.

The Department's faculty represent a group of dedicated physicians that are well-recognized as leaders in all three mission areas.

POSITION SUMMARY:

The Office Manager serves as the initial point of contact for their assigned division(s) and assists the Division Director and Clinical Division Administrator with operational and administrative activities related to the Division, acting as a liaison to the faculty, staff and other clinical areas. This position is works closely with the Clinical Section Administrator to determine how best to meet the administrative requirements for the area. This position operates under regular deadline pressure in order to meet administrative and human resources requirements.

RESPONSIBILITIES:

Office Operations: Oversees day-to-day office operations and support activities.

Provides direct, confidential assistance to the Division Director and Clinical Section Administrator and engages in highly sensitive operational, legal or administrative matters. Creates agendas, maintain minutes, and communicate to members of the group. Performs specialized office duties required to support the specific responsibilities of the Clinical Section Administrator, using discretion to make judgments based on operating guidelines.

Runs/prepares reports and provides data for analyzing by division leadership. Advises on and implements division administrative office policies and procedure; develops and implements internal forms. Supports purchasing requirements for office, including but not limited to: researches items, obtains price quotes, enters information into university systems, receives purchase orders, and maintains information as required.

Division Employment Assistance: Works closely with Division Director and Clinical Section Administrator to manage divisional recruitment and human resource initiatives including but not limited to search committee support, candidate itinerary preparation, taking meeting minutes and compilation of documents.

Assists with employment, administration and other human resources processes. Maintains appointment paperwork requirements for faculty, staff, and student employees. Oversees and audits divisional leave requests.

Project Coordination: Acts as a key liaison for problem resolution, workflow enhancement, and process execution.

Works closely with clinical management, clinical resources, department management, IT and other resources. Serves as a resource person and keeps up-to-date with ongoing projects. Responsible for duties as required to support the mission and function of the division. Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets.

Performs other duties as assigned.

POSITION QUALIFICATIONS:

MINIMUM:

This position requires a high school diploma or equivalent, with six years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

SPECIAL SKILLS/TRAINING:

This position requires well-developed skills and abilities in performing a wide range of office management and human resource duties. Advanced knowledge of word processing, spreadsheet, and other personal computer applications. Advanced knowledge of office practices and procedures.

USF Health

Information for Applicants

This position is subject to a Level 1 criminal background check.

Job Opening Number: 37327

Posting Date: 06/28/2024

Posting End Date: 07/12/2024

How to Claim Veteran's Preference:

This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295.

Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.

Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.

YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu.

Equal Employment Opportunity

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement.

Work Location

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About USF

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S.

News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

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