Office Manager, Graduate Counseling Program

Office Manager Graduate Counseling Program

University Mission Statement

Trevecca Nazarene University is a Christian community providing education for leadership and service.

Position Description

The office manager position is a regular full-time exempt 12-month yearly function which reports to the Director of the Graduate Counseling Program.

Qualifications

• Excellent attention to detail

• Excellent written and verbal communication skills

• Strong interpersonal skills

• Experienced with Word, Excel, and has the ability to master management systems

• Strong technology skills

• Strong organization and time management skills

• Works collaboratively and cooperatively with others

• Ability to maintain confidentiality

• Master's degree preferred

• Not enrolled in Trevecca's Graduate Counseling Program

Responsibilities

• Prime administrative resource for applicants, students, staff, faculty & adjuncts

• Office liaison to other university departments (i.e. Financial Services, Admissions, ITS, Marketing, Maintenance)

• Maintains applicant and current student records in management systems

• Assists with accreditation assessments

• Tabulates FTE Data semester reports

• Monitors registration, grades, and academic status of students

• Co-creates/updates semester schedules, prospective class offerings, and projected class dates with director

• Prepares and facilities comprehensive exit exams

• Manages contracts and pay authorizations for master's and doctoral faculty, adjuncts, dissertation committees

• Hires and supervises student worker(s)

• Manages interview schedules for applicants

• Determines admissions decisions with director

• Updates materials and presents at new student orientation with director

• Works directly with the Graduate School (GRAE) ensuring admissions records are updated

• Manages course and program evaluations

• Maintains program and faculty SharePoint Communication Sites and Graduate Counseling Program webpages

• Schedules rooms and other facilities needed for classes/events; secures reservations as needed (i.e., for a special speaker, catering for an event, etc.).

• Submits check requests and expense reports

• Records minutes for Graduate Counseling program meetings

• Works with the Coordinator of Disability Services as needed

• Maintains inventory of office supplies (supplies can include assessment materials, desk copies for instructors, office supplies, etc.)

• Updates program forms and other documents as needed

• Assists as needed at Commencement each spring semester.

• Performs all other duties and responsibilities as requested by director.

Interested parties who are in agreement with the mission and values of Trevecca Nazarene University should send a current resume and application (Faculty Administrator Application) to Slahey@trevecca.edu. Please label the subject line of email as Office Manager Position.

EOE

Please no agencies or telephone calls