Office Manager (Grades: Pk-5)

Job Description

• Perform secretarial functions for the Principal including generation of communications for Principal's approval and signature.

• Coordinate and maintain Principal and school-wide calendars.

• Coordinate district-level information for the principal to include, but not limited to weekly bulletins, events, training, meetings, and deadlines.

• Coordinate schedules and work assignments for Principal's clerk and all other office helpers.

• Attend all required administrative meetings and trainings.

• Maintain adequate office supplies and materials in advance of need.

• Serve as point of contact for staff, substitutes, students, parents, and community with regards to general campus operations.

• Effectively utilize attendance reports to monitor and maintain daily staff attendance records and reconcile monthly, bi-weekly, and supplemental attendance records.

• Manage supplemental pay activity requests including creation of supplemental pay activity codes, review supplemental pay reports, and reconcile timecards, ensure all required supplemental documentation is submitted and properly maintained.

• Ensure all supplemental pay policies and procedures are followed by all campus staff.

• Effectively use Budget Manager Reports to monitor and adjust line item accounts.

• Maintain budgets to ensure adequate funding and alignment to Campus Action Plan.

• Manage requisitions and reconciliation process to include but not limited to generation of requisitions, verification of funding, maintenance of supporting documents, receipt of materials/services, and monitoring of payments.

• Maintain all documents related to expenditures of grants and Activity Funds including materials, contracts and events, field trips, and personnel utilization.

• Perform responsibilities related to maintenance/reconciliation of Activity funds including entering receipts, balancing bank statements, counting money and preparing bank deposits for daily pick up.

• All other duties as assigned by the Principal.

• Regular and punctual attendance at the worksite is required for this position

WORK ENVIRONMENT:

The noise level in the work environment is usually moderate. Travel throughout the district is integral to this job. A remote working environment /alternate work arrangement is not an option for campus-based employees/campus-based positions because regular and punctual attendance at the worksite and performing all duties at the worksite are essential job duties for all campus-based personnel.

• High School Diploma and three years of related clerical and/or secretarial experience or Associate's Degree in business related area

• Demonstrated knowledge of district organization, operations, and administrative policies.

• Demonstrated computer skills with Windows and Microsoft Office applications.

• Demonstrated flexibility to cope with the challenges of a rapidly changing world

• Demonstrated willingness to remain current with the latest developments in the profession