Office Manager

Flexera Santa Barbara , CA 93101

Posted 10 months ago

We are currently seeking an energetic Office Manager to work with our business leaders to ensure employees are equipped with the facility resources and tools they need to succeed. This position will also be responsible for managing the front desk - greeting and assisting all Flexera guests, ensuring their visit is a positive and memorable experience.

This is a Part-Time role working out of our Santa Barbara facility from 9:00AM to 3:00PM (Monday - Friday)

Responsibilities:

  • Be the primary point of contact for all facility-related issues and questions

  • Continually monitor maintenance contracts to ensure all agreed work is carried out as defined and at the best possible price

  • Ad-hoc facilities project work as necessary

  • Assist in all office moves and renovations

  • Greet vendors, customers, job applicants, and other visitors in a courteous and helpful manner

  • Answer incoming telephone calls in a friendly manner, determine purpose of call, and forward to appropriate personnel or department

  • This individual will handle incoming calls, accept deliveries, notify recipients, collect and distribute mail

  • Support facilities, office services, and assume additional administrative responsibilities as assigned

Requirements:

  • 2+ years of office / facility management experience

  • Proficiency with the Microsoft Office suite of applications

  • Highly organized

  • Excellent verbal and written communication skills; ability to communicate effectively, both written and verbally, with a wide variety of personalities and across various situations

  • Enthusiastic, passionate, and professional attitude

  • Ability to respond promptly to employee and visitor requests for service and assistance

  • Ability to perform work independently and willingness to ask for and offer assistance as time permits

  • Demonstrated ability to establish and maintain effective working relationships throughout all levels of the organization

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Office Manager

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