Office Manager

Responsibilities:

• Designing and implementing engagement programs (i.e., Staff Appreciation Week, Well-Being Week in Law, activities supporting D&I affinity months, “Garden Room” gatherings, weekly office lunches, annual holiday party, etc.) to foster positive morale and opportunities for collaboration.
• Serving as an energized leader and effective liaison between office leadership, firmwide management, and employees.
• Identifying and resolving areas of administrative concern.
• Coordinating and implementing office moves, construction projects, and refurbs as necessary.
• Managing facility leases and vendor/service contracts in accordance with the firm’s standard practices.
• Coordinating with building management to ensure facility maintenance and safety.
• Maintaining safety, first aid, and disaster prevention programs in compliance with firm policies and procedures and current local, state and federal requirements.
• Overseeing inventory, procurement, and maintenance of furniture, equipment, and office supplies.
• Establishing and promoting participation in sustainability, conservation, and recycling programs.
• Overseeing local professional staff and outsourced entities as necessary.
• Coordinating professional staff recruitment and Human Resources development; including selection, orientation, training, counseling, and evaluation.
• Work closely with firmwide Human Resources and firmwide Talent to maintain Boston personnel and employment records.
• Administering employee incentives, evaluations, compensation, and benefits programs in compliance with the firm’s standard practices.
• Ensuring compliance with the firm’s human resources policies and procedures and current local, state, and federal statutory and regulatory requirements.
• Serving as an effective liaison between management and employees.
• Monitoring office expenditures and entering monthly budget variances as well as preparing the annual and revised budget for the Boston office.
• Assisting Boston partners with billing and collections, in coordination with the billing team.

Requirements

• 3+ years' prior experience managing staff in a law firm environment.
• Proficiency in all of the firm’s software (Adobe, Chrome River, Time Entry, etc.)
• Proficiency in Windows operating systems and Microsoft 365 Office Suite and/or related software. 
• Experience using databases (viRecruit, UKG)
• Familiarity with fundamental human resources policies and procedures, as well as current local, state, and federal statutory employment law requirements.
• Proficiency with legal terminology and standard legal procedures.