Office Manager, Extreme Music

Sony Electronics, Inc. Santa Monica , CA 90405

Posted 5 months ago

Sony/ATV Music Publishing, established in 1995 as a joint venture between Sony and Michael Jackson, is the world's leading music publisher. Together with EMI Music Publishing, Sony/ATV owns or administers more than 3 million copyrights, ranging from songs by iconic names including The Beatles, Bob Dylan, Michael Jackson, Carole King, Queen and The Rolling Stones to contemporary superstars such as Taylor Swift, Drake, Pharrell Williams, Lady Gaga, Kanye West, Pink, Sam Smith and Ed Sheeran. To learn more: https://www.sonyatv.com/en.

Formed in 1997, Extreme Music is renowned in the industry and around the world for its boundary-pushing approach to production music. Its A-list roster has yielded diverse award-winning collections and includes artists and composers such as Quincy Jones, Hans Zimmer, Sir George Martin, Snoop Dogg, Xzibit, and Junkie XL to name a few. Extreme's client and project list is a veritable who's who or what's what in the entertainment field working with all major networks and studios, ad agencies and production companies. Extreme Music is headquartered in London, with its creative operations based in a 7,500 square-foot production compound in Santa Monica, California. For more Extreme information visit www.extrememusic.com. Extreme Music is the Production Music House under Sony/ATV Music Publishing.

OFFICE MANAGER

The Office Manager will handle day-to-day operations with a focus on efficiency and time management. The Office Manager will support company operations by maintaining office systems and supervising staff.

Summary of Role Responsibilities:

This includes (but is not limited to) the following areas of responsibility,

Office & Facilities Operations

  • Manage operations and maintenance of offices and studios for the staff of 50 + including all office systems and equipment, IT and telephone systems

  • Maintain office budget and prepare activities reports for support and guidance of management.

  • Facilitate the office space/details for new hire/ termination set-ups, work requests (creating and tracking), furniture issues and ordering

  • Responsible for office vendor relations including risk assessment, negotiations, contracting and terminations

  • Liaise with IT support whenever necessary to ensure the smooth operation of systems

  • Oversight of office equipment maintenance (copiers, stocking toners)

  • Handle requisitions including submitting and tracking purchasing requests from staff for approval, submitting budgets for any all purchases & services for approval and issuing POs for approved projects

  • Facilitate all office and studio purchasing and asset management

  • Complete expense reports for office related expenses

  • Maintain stock reserves for hard drives, packaging, promos, printed product including letterhead, business cards, etc.

  • Oversee facility services and repairs with building management and vendors as required

Administrative and Staff Related

  • Oversee recruiting, selecting, orienting, and training employees.

  • Manages office staff including coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.

  • Oversee adherence to office policies and procedures, ensuring staff are given adequate training to work efficiently and safely

  • Ensure staff timekeeping reflects accurate recording. Approve timecards and PTO requests. Maintain office-wide PTO/Sick Day calendar

  • Manage Staples Suite including contract renewals, game and concert requests, catering, and billings

  • Establish and monitor procedures for record keeping and file maintenance ensuring security, integrity, and confidentiality of data

  • Other duties and responsibilities as assigned

Experience/Qualifications

  • Two (2) years of supervisory experience in an office environment.

  • Exemplary computer skills that include knowledge of the Microsoft Office Suite of products

  • Ability to take initiative, set personal goals, and work autonomously

  • Enthusiastic with a sense of humor

  • Proactive, organized and problem solution oriented

  • Trustworthy with the ability to handle sensitive information in a confidential manner

  • Excellent communication (written and verbal), interpersonal, and organization skills required

  • Strong organization skills with high attention to detail and impeccable follow-through

  • Strong leadership with the ability to be innovative and suggest change/improvements within the scope of work

  • Team player able to work collaboratively and manage relationships with others

  • Willing to learn new things and take constructive feedback

  • Comfortable operating and performing basic troubleshooting with technology

  • Bachelor Degree (preferred)

  • HR background (recommended)

Sony is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), gender, national origin, citizenship, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation.


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Assistant Front Office Manager

Loews Hotels

Posted 2 days ago

VIEW JOBS 10/18/2019 12:00:00 AM 2020-01-16T00:00 The words "Southern California" conjure up an intoxicating blend of sun, sand and surf. At Loews Santa Monica Beach Hotel our guest's enjoy the quintessential California getaway at a premier hotel near Santa Monica Pier. Welcome to Santa Monica's Exhilarating Escape. Responsible for coordinating the provision of world-class front desk services to hotel guests. Directs the exceptionally friendly, professional, and efficient welcome registration, rooming and account settlement for hotel guests. Ensures prompt and complete satisfaction of guest requests and professional and timely resolution of guest complaints. Maintains accurate occupancy data and assists in maximizing daily rooms revenue through the application of effective yield management sales strategies. Liases with Valet Parking provider to ensure smooth operation consistent with hotel standards. Trains, monitors and supervises the performance of all Guest Services employees. Job Specifics * Assists with the coordination of all aspects of curbside check-in * Assists with the coordination of the exceptionally friendly, professional and seamless reception, registration, rooming and account settlement for all hotel guests * Ensures the satisfaction of all guest requests and the resolution of all complaints received by the Guest Services Team * Assists with the development and updating of guest rooming procedures * Assists with the development and management of repeat guest and VIP service programs * Ensures adherence to all hotel cashier and credit policies * Monitors cashier accuracy and over and short data, taking action and providing additional training as necessary * Monitors hotel Credit Limit Report on a daily basis, ensuring timely payments on accounts * Assists in establishing and ensuring adherence to all Loews Hotels Star Service Standards * Evaluates changes in guest needs, the hotel's guest mix, and industry and competitive trends to recommend appropriate product/service and operational changes to be made to ensure guest and employee satisfaction, and to maintain market dominance and exceptional financial returns * Works closely with the VIP Services Manager to coordinate VIP arrivals/departures * Interacts frequently with guests to ensure total satisfaction with hotel services * Assists in recruiting and interviewing all Guest Services staff * Provides training for all Guest Services employees * Ensures adequate training of all Guest Services staff to take after-hours reservation calls * Evaluates individual employee performance, determining improvement and training needs and advancement requirements * Familiar with and able to troubleshoot problems with following systems: key encoding, call accounting, in-room movies, video checkout, electronic data capture, PMS interface control * Reviews/maintains daily payroll reports/records, maintaining labor costs within forecasted budgetary guidelines * Coordinates hotel participation in Loews First and other corporate marketing programs * Monitors the occupancy status of all due-out rooms * Maintains accurate records detailing hourly house counts * Reviews Group Resumes and Billing Profile information, ensuring communication of all necessary information to Guest Services personnel * Oversees the pre-blocking of rooms for VIP's and guests with special requests * Works with Conference Managers and Sales Managers to satisfy all special group requests * Pre-registers special guests and maintains up-to-date system status * Assists in ensuring the provision of all appropriate information and collateral materials to package guests * Assists in ensuring optimal communication and exchange of information with Concierge * Assists in ensuring accurate communication of information to guests regarding all hotel facilities and operating hours * Coordinates and oversees group remote check-ins * Ensures the clean and excellent condition of front drive, lobby and Front Desk area * Attends appropriate meetings and seminars * Maintains inventories of office supplies * Other duties as assigned General * Promotes and applies teamwork skills at all times * Notifies appropriate individual promptly and fully of problems and/or unusual matters of significance * Is polite, friendly, and helpful to guests, management and fellow employees * Executes emergency procedures in accordance with hotel standards * Complies with required safety regulations and procedures * Attends appropriate hotel meetings and training sessions * Maintains cleanliness and excellent condition of equipment and work area * Complies with hotel standards, policies and rules * Recycles whenever possible * Remains current with hotel information and changes * Complies with hotel uniform and grooming standards Qualifications * Bachelor Degree in Hospitality Management or related field or equivalent experience * Minimum five years hotel operations management experience * Extensive knowledge of all hotel departments. Excellent communication skills – oral and written * Excellent guest service skills * Strong leadership skills * Knowledge of computer programs used in property management * Ability to work flexible schedule to include weekends and holidays Loews Hotels Santa Monica CA

Office Manager, Extreme Music

Sony Electronics, Inc.