Office Manager (Legacy Arena)

PRIMARY FUNCTION: The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining addministrative procedures, inventory control, office staff supervision, and task delegation.

PAY GRADE: 231 Day- Grade 6 - Salary Range: $30,509.00 to $49,865.00. Salary placement will be based on Douglas County Board of Education approved salary schedules and years of verified relevant experience.

FLSA STATUS: Non-Exempt

TERMS OF EMPLOYMENT: 231 Days (12 Months)

REPORTS TO: Executive Director of Facility Use

EDUCATION LEVEL: High School Graduate

EXPERIENCE: Minimum of three (3) years experience in secretarial and general office work; school experience preferred.

CERTIFICATION/LICENSURE: None

PHYSICAL REQUIREMENTS: Routine physical activities that are required to fulfill job responsibilities. Sedentary Work: Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if working and standing are required only occasionally, and all other sedentary criteria are met.

PROFICIENT SKILLS:

• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands.

• Organize and schedule meetings and appointments

• Serve as liaison for Human Resources for employees of legacy arena.

• Organize office operations and procedures

• Coordinate with IT department on all office equipment

• Manage contract and price negotiations with office vendors, service providers, and office lease

• Provide general support to visitors

• Responsible for creating PowerPoint slides and making presentations

• Manage executives' schedules, calendars, and appointments

• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored

• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems

• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

• Perform review and analysis of special projects and keep the management properly informed

• Determine current trends and provide a review to management to act on

• Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing of industry publications

• Participate actively in the planning and execution of company events

• Responsible for developing standards and promoting activities that enhance operational procedures

• Allocate available resources to enable successful task performance

• Coordinate office staff activities to ensure maximum efficiency

• Organize orientation and training of new staff members

• Ensure filing systems are maintained and current

• Establish and monitor procedures for record-keeping

• Ensure security, integrity, and confidentiality of data

• Oversee adherence to office policies and procedures

• Analyze and monitor internal processes

• Coordinate schedules, appointments, and bookings

• Monitor and maintain office supplies inventory

• Maintain a safe, secure, and pleasant work environment

ESSENTIAL DUTIES:

• Demonstrates prompt and regular attendance.

• Proven office management, administrative, or assistant experience

• Knowledge of office management responsibilities, systems, and procedures.

• Excellent time management skills and ability to multitask and prioritize work

• Attention to detail and problem-solving skills

• Strong organizational and planning skills

• Proficient in Microsoft Office

• Knowledge of accounting, data and administrative management practices and procedures

• Knowledge of clerical practices and procedures

• Knowledge of business and management principles

• Computer skills and knowledge of office software packages

• Demonstrate excellent written and verbal communication skills, including the ability to successfully communicate with the public, other employees, and vendors

• 3+ years experience as an Office Manager, and or Executive Administrative work.

• Performs other duties as assigned by the principal.

APPLICATION PROCEDURES: Applicants should complete an application at www.dcssga.org. (Click on "Employment" then "Job Vacancies/Postings" to link to classified application.)