Office Manager

ABOUT US: - We believe that everyone deserves a home!

Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness.

But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home.

Connect to Care is a suite of programs that bring Breaking Ground's approach to street outreach into privately managed spaces and discrete geographic areas. Through contracts with corporate partners and consortiums, Connect to Care works to discover people experiencing homelessness who have fallen through cracks in the system and get them connected to vital services and housing opportunities. Our approach treats people with dignity while helping them get on the path to stability.

Breaking Ground embraces a housing first and harm reduction philosophy with an aim at helping residents secure appropriate permanent housing. Reporting to the Director, Operations and Logistics, the Office Manager contributes to ending homelessness by acting as a liaison for Breaking Ground staff, the community, and clients who are chronically street homeless in Brooklyn. The Office Manager is responsible for welcoming guests; bookkeeping which includes petty cash, check requisitions and billing; scheduling; taking meeting notes; maintaining filing systems; writing letters and other correspondence; and maintaining client data.

This is a 35 hour work week.

ESSENTIAL DUTIES:

• Greet guests, direct them to appropriate staff, and provide information

• Maintain petty cash, billing, check requests, and Metro cards

• Maintain facility and staff activity calendars

• Track vacations

• Keep an updated file of vendors

• Order and track supplies

• Maintain filing system including client data

• Order and keep an inventory of office supplies

• Answer phones, direct calls, and take messages

• Attend meetings and take notes

• Coordinate events

• Performs other related duties as assigned

MINIMUM QUALIFICATIONS:

• Bachelor's degree or equivalent experience

• Excellent interpersonal and problem-solving skills

• Excellent computer skills, including proficiency in Microsoft Word and Excel and the ability to learn new programs

• Excellent writing and communication skills

• Ability to handle multiple tasks in a fast paced, dynamic team environment and willingness to shift easily between various responsibilities with diverse populations

• Preferred: bilingual in Spanish and English

• Preferred: valid NY driver's license with a driving record in good standing and maintains a good driving record as defined by the organization

EOE/M/F/Vet/Disabled

Other details

• Pay Type Hourly

• Min Hiring Rate $19.23

• Max Hiring Rate $19.23

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• PENN 1, 1 Pennsylvania Plaza, New York, NY 10119, USA