Office Manager

Certified Home Nursing Solutions Queen Annes , MD 21651

Posted 3 weeks ago

We are looking for an Office Manager with healthcare experience. The manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, task delegation, scheduling, and recruitment.

Energetic professional who doesnt mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Responsibilities:

* Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands

* Organize and schedule meetings and appointments

* Partner with HR to maintain office policies as necessary

* Organize office operations and procedures

* Coordinate with IT department on all office equipment

* Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time

* Manage contract and price negotiations with office vendors, service providers and office lease

* Provide general support to visitors

* Responsible for creating PowerPoint slides and making presentations

* Manage executives schedules, calendars and appointments

* Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored

* Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers

* Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems

* Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

* Ensure that results are measured against standards, while making necessary changes along the way

* Allocate tasks and assignments to subordinates and monitor their performance

* Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff

* Perform review and analysis of special projects and keep the management properly informed

* Determine current trends and provide a review to management to act on

* Responsible for recruiting staff for the office and providing orientation and training to new employees

* Ensure top performance of office staff by providing them adequate coaching and guidance

* Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications

* Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise

* Participate actively in the planning and execution of company events

* Responsible for developing standards and promoting activities that enhance operational procedures

* Allocate available resources to enable successful task performance

* Coordinate office staff activities to ensure maximum efficiency

* Evaluate and manage staff performance

* Recruit and select office staff

* Organize orientation and training of new staff members

* Coach, mentor and discipline office staff

* Design and implement filing systems

* Ensure filing systems are maintained and current

* Establish and monitor procedures for record keeping

* Ensure security, integrity and confidentiality of data

* Design and implement office policies and procedures

* Oversee adherence to office policies and procedures

* Analyze and monitor internal processes

* Implement procedural and policy changes to improve operational efficiency

* Prepare operational reports and schedules to ensure efficiency

* Coordinate schedules, appointments and bookings

* Monitor and maintain office supplies inventory

* Review and approve office supply acquisitions

* Handle customer inquiries and complaints

* Manage internal staff relations

* Maintain a safe and secure working environment

Requirements:

* Proven office management, administrative or assistant experience

* Knowledge of office management responsibilities, systems and procedures

* Excellent time management skills and ability to multi-task and prioritize work

* Attention to detail and problem solving skills

* Excellent written and verbal communication skills

* Strong organizational and planning skills

* Proficient in MS Office

* Knowledge of accounting, data and administrative management practices and procedures

* Knowledge of clerical practices and procedures

* Knowledge of human resources management practices and procedures

* Knowledge of business and management principles

* Computer skills and knowledge of office software packages

Office Manager key skills & proficiencies:

* Communication

* Analysis and Assessment

* Judgment

* Problem Solving

* Decision Making

* Planning and Organization

* Time Management

* Attention to Detail

* Accuracy

* Delegation

* Coaching

* Initiative

* Integrity

* Adaptability

* Teamwork

* Budgeting

* Staffing

* Supervising

* Developing Standards

* Process Improvement

* Inventory Control

* Supply Management

Experience: 2-3 years Office Manager/ Administrative work experience

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Evening Manager Food Lion

Delhaize America

Posted 2 months ago

VIEW JOBS 9/13/2020 12:00:00 AM 2020-12-12T00:00 Position Title - Evening Manager - Food Lion Primary Purpose: Responsible for retail store operations during the evening hours making decisions impacting store associates, merchandise quality and presentation and the level of service offered to our customers. Ensure conditions involving security, safety, and food safety are consistently maintained at the highest levels. Duties and Responsibilities: * Assist the Store Manager and Assistant Store Manager with the day-to-day operations of the entire store * Responsible for hiring, training, and developing associates * Manage performance through performance management, coaching, appraisal and disciplinary efforts * Maintain an atmosphere of enthusiastic customer awareness with primary emphasis on fast and easy customer service * Provide leadership and motivation within the store to promote a culture reflective of Food Lion's Guiding Principles, Core Values, Vision and Strategy * Ensure proper control of all store funds and company assets * Observe and correct all unsafe conditions that could cause associate or customer accidents * Observe and ensure compliance with company guidelines, policies, standard practices, security, safety, and food safety standards * Understand and use company tools such as; financial reports, average cost inventory system (ACIS), scheduling, productivity, ordering (CAO), and business information systems * Support the achievement of store budgeted financial and operating results * Maximize sales through excellent customer service and minimize shrink through proper utilization of Standard Practices to ensure that inventory and moneys are accounted for; provides coaching for associates to recognize and prevent losses * Ensure store conditions, customer service and satisfaction, product quality, freshness, availability, variety and execution of all policies and procedures * Ensure compliance with local, state and federal regulations * Ensure that staffing schedules across departments meet the business needs * Constant interaction with associates; ensure associates understand Food Lion's expectations and have the tools and training to be successful * Successfully complete Computer Based Training (CBT), Training Packet and Training Aid courses * Perform all other duties and projects as assigned Requirements Qualifications: * High school graduate or equivalent * Department Manager or equivalent experience required * Strong understanding of store operations and total store merchandising techniques * Excellent interpersonal, customer service and communication skills * Excellent organizational skills and a demonstrated ability and willingness to learn multiple tasks and technical requirements of the job * Good judgment solving problems, making decisions, handling complaints, arbitrating disputes and resolving grievances * Desire and ability to lead and manage associates throughout multiple departments * Must meet minimum age requirements to perform specific job functions * Must be able to meet the physical requirements of the position, with or without reasonable accommodations * Must be accredited by the National Registry of Food Safety Professionals or similar accrediting organization as a "Certified Food Safety Manager" or will be required to attend company provided training and have the ability to achieve accreditation within the first 90 days of employment; Accreditation must be maintained while employed in a position requiring accreditation Physical Requirements: * Ability to use computers and other communication systems required to perform job functions * Ability to use hand held computers for orders, mark downs, scan outs, and inventory * Stand 100% of the time, frequently walking short distances * Ability to push or pull up to 2000 pounds using a pallet jack or float * Perform repetitive hand and arm motions * Bend and lift products weighing up to 15 lbs. continuously, 25 lbs. frequently, and approximately 100 lbs. on occasion * Be able to handle a variety of substances associated with cleaning and packaging materials, and household cleaners * Frequent reaching and grasping at waist level: occasionally above shoulder or below waist level * Meet established volume activity standards for the position * Tolerate working in extreme hot/cold temperatures for up to 20 minutes at a time * Have sufficient visual ability to check invoices, dates, and other written documents Apply On-line Delhaize America Millington MD

Office Manager

Certified Home Nursing Solutions