Office Manager

CertaPro Painters of League City and Galveston has been serving residential and commercial customers for eleven years. We are a professional business specializing in repainting homes and commercial buildings; both interiors and exteriors.

Our success has been built on the foundation of delivering certainty to our customers – certainty of a job well done. We focus on the details of every project and most importantly, we focus on our customers. The Office Manager is an essential member of the CertaPro Team, operating as a hub between sales and production for our customers.

Position Overview: Primary responsibility is managing the daily, weekly, and monthly financial transactions necessary to run a successful business using the QuickBooks Online platform. Provide exceptional technology support for all team members and business functions, including production, sales, marketing, and HR.

Benefits Personal PTO - 12 days accrued per year 7 paid holidays Training and development 401(k) eligible No paid health insurance is available Responsibilities: Quick Books Online using Project feature: Import new jobs Prepare and send customer invoices Import bills using HubDocs Job costing Process customer payments Pay sub-contractors weekly Pay monthly bills including sales tax Production, Sales, Marketing, & HR Support:

Customer service-related activities - prospective, current, & previous customers Email, text, & phone follow up support & thank you notes Collaborate to maintain production calendar and subcontractor communication through TEAMS Manage and maintain subcontractor files Physical office maintenance including office supplies, point-of-sale materials, branded goods, and inventory needs Provide marketing assistance for specific projects Assist and participate in business events Participate in regional or national on-going monthly training calls, conferences/meetings Qualifications/Certifications: Extensive experience and knowledge using Microsoft Office 365 (Outlook, TEAMS, Excel and Word) QuickBooks Online experience required High school diploma College degree a plus Digital marketing skills a plus Excellent verbal and written communication skills, English/Spanish a plus Excellent organizational and time management skills Accurate and detailed oriented Five years of Office Management experience (preferred) Each CertaPro Painters® business is independently owned and operated.