Office Manager

Job Description Job Description Office Manager - Houston, TX 77056 We are a full architectural & interior design services company specializing in the hospitality and residential industries. We are in the Decorative Center of Houston and service clients throughout the United States and internationally.

Job Description: Welcome visitors, in person or on the telephone, answering or referring inquiries as appropriate Maintain the neat and tidy appearance of the reception area, conference rooms, copy/supply areas, and kitchen area Set up new project numbers and phases in the project management program Maintain Week Ahead / Time Allotment documents Order office supplies as needed to maintain stock of routine items; order special items as directed Maintain and update client/contact database in Outlook Handle incoming and outgoing mail and deliveries (FedEx, UPS); Schedule as necessary Manage various office Outlook calendars Maintain Architecture and Interior Design licenses in various states Maintain completed project archiving Assist with the resolution of IT issues that arise Assist with outside vendor relations and scheduling presentations as necessary Coordinate and prepare for occasional office events Handle accounts payable tasks Record client payments and process deposits Input client project expenses and credit card purchases in project management software Handle monthly client billing cycle: drafting invoices, finalizing with principals, sending to clients Handle coordination of consultant engineers, etc. including preparing consultant agreements, obtaining monthly invoices, tracking % completion, and making payments Reconcile credit card statements and enter transactions accurately Complete monthly and year-end closing processes Onboard new employees Process bi-monthly payroll Order lunches or pick up lunches for office events Support Owners with special requests and/or projects as necessary Requirements: At least 5 years experience in a small office handling administrative and accounting tasks; preferably in a business service industry Business and finance administration knowledge Knowledge and experience in basic bookkeeping tasks Friendly and helpful attitude always and a strong customer service focus Strong ?team member? attitude Ability to function in a fast-paced environment and maintain a positive attitude Proficient knowledge of Microsoft Outlook, Word, and Excel Willingness and ability to learn project management software (Bill Quick) and accounting software (QuickBooks desktop) Preferred Knowledge:

Experience in QuickBooks Desktop HOUWC49 ZR Company Description About Burnett Specialists Burnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso. With a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results.

As a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement. Visit us at: www.burnettspecialists.com Follow us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights Company Description About Burnett Specialists

Burnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso.

With a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results.

As a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement.

Visit us at: www.burnettspecialists.com

Follow us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights