Office Manager

Job Description Job Description Role Overview The recruitment and enrollment team is responsible for ensuring the communities we serve, and those we seek to serve, are aware of and inspired by who we are and what we do with the ultimate goal that every school is fully enrolled and staffed. In support of this outcome, the Recruiter is responsible for executing BridgePrep Academy strategy for student recruitment by building and maintaining positive relationships with prospective families.

Essential Duties and Responsibilities Front Office Ensuring each visitor has the appropriate credentials to enter campus site and to pick up students Communicating with teachers on student pick-ups Direct visitors to appropriate team member Organizing essential forms and documents for families Copying materials to ensure there is always a supply of all documents at hand Communicating effectively with Campus Team’s to ensure all documents for activities, events, etc. are current Maintaining confidentiality of records as appropriate Familiarizing with various roles and duties of team members Managing a list of extensions and ensuring list remains updated throughout the year Provides school team support as needed. This includes: Recruiting students for the following school year if needed Exercise good judgment and excellent customer service:

Answering all phone calls Greeting parents, students, visitors Submit accurate campus discretionary budget requests. Manage Principal discretionary budgets which support student and staff. Ensure school leaders are informed regarding the financial state of their school through consistent monthly check-ins and robust report sharing.

Partner with the Financial Planning Team to accurately forecast results by school to ensure local financial goals are met and schools end the year with a surplus or on target. Ensure timely vendor payments by receiving all goods or services within one business day of delivery and include all appropriate documentation such as packing slips. Assist school leaders in delivering training sessions to campus staff regarding procurement policies and procedures, including student travel for field lessons, short-term rentals, and food for students and staff.

Support precise fundraising balance reporting by submitting accurate and complete cash receipt documentation for all campus and student activity. Ensure all staff managing fundraising efforts have completed cash handling training. Locate and scan campus capital assets and inventory items by the provided deadline.

Applicant Nurture Implement applicant nurture engagements and maintain communication with prospective families throughout the recruitment process converting families from step to step such as lead to applicant Tailor outreach messages and content to individual applicants, addressing their unique needs and interests Conduct regular follow-up calls, emails, or messages to answer questions, provide updates, and build a positive applicant experience Track applicant interactions, maintain detailed records, and schedule follow-up tasks Identify opportunities for process improvement and implement changes to optimize the applicant nurture experience Identify when applicants have become uninterested in BridgePrep Academy and manage the process to re-engage. System Maintenance Complete application verification calls and update application system as needed Ensure applicant data is accurate and captured in a timely manner Qualifications Belief and commitment to the mission Delivers exceptional customer service Experience working with diverse families and communities Strong relationship building skills, with the ability to excite and engage a diverse group of parents, students and community stakeholders Effective verbal and written communication skills Desire to continuously learn and evolve as a professional Physical Requirements : Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move Compensation : BridgePrep Academy offers a competitive salary and benefits commensurate with Experience.

BridgePrep Academy is an equal-opportunity employer and an organization that values diversity. Working Requirements: The usual job functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.

Generally the job requires 25% sitting, 30% walking, and 45% standing. The job is performed under conditions with some exposure to risk of injury and/or illness and in a clean atmosphere. Disclaimer : This job description describes the general nature and level of work being performed by individuals hired into this job.

This is not intended to be an exhaustive list of all responsibilities and duties required. BridgePrep Academy reserves the right to change any or all content of this job description based on business needs. The incumbent, if applicable, will be consulted and notified of any changes before they become effective.